Jewish Community (Synagogue) Operations Coordinator
Kehillat Ma’arav (KM) is a Conservative USCJ-affiliated congregation located in Santa Monica, California. KM fosters a welcoming, inclusive, and participatory Jewish community rooted in God, Torah, and Israel that strengthens tradition and identity through educational, religious, and spiritual growth.
Under the supervision and guidance of the Executive Director, the Operations Coordinator will manage the administrative functions of the office, and assist in facilitating logistics and other responsibilities for internal programming. This position will work closely with many other departments including religious school, facilities, finance, clergy, as well as lay leadership.
Position Concentrations (examples)
General Administration & Office Management
Answer telephones and greet visitors
Maintain KM calendar (Google)
Manage large mailings (HHD tickets, membership renewal, monthly statements)
Ensure all office supplies are stocked; manage supply orders for other staff
Maintain office equipment and schedule repairs (postage, printer/copier, folder)
Ritual Support
Work with Gabbai & Ritual Committee to schedule Shabbat honors & Haftarah readers
Write announcements for weekly Shabbat greeters
Provide supporting materials for all worship services (honors, Yahrzeit lists, Healing Lists, etc)
Process and mail Yahrzeit letters
Write and send bereavement notices
Programming & Events
Serve as “registrar” for KM activities: creating sign-up forms, tracking RSVPs and payments
Create event links for online activities (Zoom)
Coordinate food service with caterers for Shabbat, holidays, other special events or requests by staff and committees.
Other Synagogue Support
Track, process, and acknowledge all donations (acknowledgment letters, tribute cards)
Provide data and other information to committees (birthday cards, anniversary calls, etc)
Maintain accurate email distribution lists
Manage synagogue database, making updates and changes as necessary
Required Skills & Experience
Organization: superior organizational skills (filing, note taking, list making, follow-up)
Communications: exceptional communicator, both in writing and verbal interactions with staff, vendors, congregants, and volunteers
Administrative: strong command of all MS Office applications (Word, Excel, Power Point, Publisher) and Google Suite: mail merge, spreadsheet creation / data gathering and analysis, Calendar, Drive, Forms. Other helpful software tools: JotForm, Sign Up Genius, Wufoo, Form Stack, Constant Contact, Rakefet, Adobe CC Suite, WordPress
Marketing: Comfort in navigating social media posts and pursuing online engagement
Systems-savvy: Knowledge of and ability to explore new databases and software tools Ability to understand the mechanics and the theory behind administrative processes (what we do and why we do it) and insight into improving those processes
Time management: Ability to effectively set priorities and manage expectations accordingly; ability to set event timelines, paying close attention to when certain tasks must be completed
Focus: Ability to work with minimal direct supervision and to initiate plans of action without prompting
Hands-on experience: At least 2+ years of experience in administrative/operations role, comfort in planning special events, catering, or other programming a plus.
Knowledge: personal, professional, or educational familiarity with Jewish ritual is very helpful, but not explicitly required.
Interested candidates should send resume PLUS cover letter to Kate Flanagan, Executive Director. No phone calls, please and thank you!
