Immediate opening for a top Executive Assistant to the CEO/President. This position provides administrative and office management support. The EA will assist in administrative and project-based tasks. In addition, the EA is a liaison to internal and external team members as well as vendors and will be in a highly visible and confidential position. The EA would need to be available from 8:30 a.m. - 5:00 p.m.
This position will be based in our Harbor City office and will work with, and report directly to the CEO/President.
Essential Functions:
Will be direct support to the CEO/President
Schedule and organize executive and business activities including but not limited to calendars, travel, internal and external meeting arrangements
Coordinate and track the status of projects with various departments for reporting purposes
Deal with high level external customers and provide excellent customer service
Prepare internal and external communication and documentation including emails and other correspondence
Answer phones and respond to requests for information
Establish and maintain internal file storage
Work independently and within a team on special and ongoing projects
Handle confidential information and explain policies when necessary
Perform other duties as requested and/or necessary
Requirements: 3-5 years of relevant experience and possess the following:
Proven experience in providing high level support as an EA
Experience in an office environment
Demonstrated experience managing calendars, coordinating meetings, and arranging travel
Demonstrated experience in customer service
Experience in financial services, banking or credit would be helpful but not required
Demonstrated excellent written and verbal communication skills
Available some evenings
Strong knowledge in Microsoft Suite, Outlook, (Word, PowerPoint, Excel, Publishing)
Ability to work with all levels of internal management and staff, as well as outside clients and vendors
Must have a reliable means of transportation and enjoy working in an office. This is not a remote opportunity
Who you are:
Excellent verbal and written communication
Takes initiative with a clear business purpose in mind
Adapts to change easily in a fast-paced work environment
Follows direction easily
Problem solver
Strong time management skills
Team Player
Bi-Lingual Spanish, preferred but not required
