Are you organized, detail-oriented, and ready to be an essential part of a dynamic team? We're a well-established CPA and business management firm located in the heart of Santa Monica, and we're looking for a dedicated Office Assistant to join our professional team.
Position Overview:
As our Office Assistant, you'll play a critical role in ensuring smooth day-to-day operations. You will handle important tasks such as opening and sorting mail, scanning vital documents, and making client calls, allowing our team to stay focused on providing top-notch service to our clients. This is an in-office position during core hours (starting between 7:30 am - 9:30 am) with an 8-hour workday. If you're reliable, proactive, and thrive in a professional environment, we'd love to meet you!
Why You'll Love This Role:
- Impactful Work: Be the backbone of our operations, helping us keep things running efficiently.
- Professional Growth: Gain valuable experience in a fast-paced CPA/business management firm.
- Amazing Benefits: We offer health, dental, and vision insurance – fully paid for by the firm.
- Stability: Full-time, in-office position with consistent hours and a great team culture.
- Convenient Location: Our office is based in beautiful Santa Monica, close to all the city has to offer.
Key Responsibilities:
- Open, sort, and distribute mail to the appropriate team members.
- Scan and organize documents into our system, maintaining confidentiality and accuracy.
- Make phone calls to clients and vendors, ensuring clear communication and timely follow-up.
- Assist with administrative tasks to support the broader team.
- Maintain a clean and organized office environment.
What We're Looking For:
- Reliability: We need someone we can count on to be here during core business hours.
- Strong Communication: Whether you're on the phone with clients or working with our team, clear and professional communication is key.
- Attention to Detail: The little things matter in our business, and we need someone who takes pride in getting them right.
- Tech-Savvy: Basic knowledge of office technology, scanners, and Microsoft Office.
Hours & Compensation:
- Monday to Friday, 8-hour days (start between 7:30 am and 9:30 am)
- Competitive salary
- Full benefits package, including health, dental, and vision insurance, fully covered by us!
Join a friendly, collaborative, and high-performance team where your contributions are valued daily!
How to Apply:
If you're ready to take the next step in your career and be part of a growing CPA/business management firm, please send your resume and a brief cover letter.
We look forward to hearing from you!
