The position maintains and coordinates all front office activities to ensure efficient operations and professional image of firm. This position also provides a wide range of administrative support. Duties include, but are not limited to, the following:
RESPONSIBILITIES AND DUTIES
Answering multi-line telephone system and routing phone calls in a friendly and professional manner
Taking messages and directing phone calls to the appropriate colleague;
Meet and greet clients and visitors in a friendly and professional manner and direct them to the appropriate area.
Handle routine questions regarding information about the firm;
Prepare conference rooms for in-office appointments meeting;
Sorting mail, filing, scanning, faxing, organizing documents and other administrative tasks as assigned
Process, scan and distribute incoming mail and faxes and all other correspondence.
Assist with preparation of materials for clients;
Assist with word processing, preparation of legal documents and other legal administrative tasks including filing with court and other agencies;
Send notices to clients regarding upcoming hearings and appointments;
Coordinate with attorney services;
Phone call reminder to all appointments and court hearings (two days ahead);
Update attorneys’ calendars;
Create client files and new accounts in copier;
Maintain and organize case files;
Miscellaneous duties as required.
WORK SKILLS: Strong people skills, excellent phone etiquette, professional appearance and demeanor, organizational skills, ability to work independently and meet deadlines
EXPERIENCE: 1 + Years
EDUCATION: High School Diploma or GED
BILINGUAL: English and Spanish
REQUIREMENT: Own Personal Transportation, Must be able to multi-task. Must show enthusiasm for the job!
WORK ENVIRONMENT: Legal, Professional, business setting
Job Type: Full-time
Working Days:
Monday – Friday 8:30-5:30PM ( 1hour and 20 minutes LUNCH)
Salary: 22-$23/hr DOE
Work Location:
Cerritos, CA
ATTENTION: Please REPLY with your resume and best phone number to give you a call to set up an interview.
