A fast-growing Private Residential Property Management Company is looking for a highly organized and open-minded Full-Time Operations Administrative Assistant with a strong can-do attitude for its Corporate Office in Downtown Los Angeles.
Working knowledge and direct experience in Tax Credit Affordable Housing is preferred.
Responsibilities and Duties:
Answer phones and emails and respond to inquiries.
Coordinate property inspections to assess conditions, identify maintenance needs, and ensure compliance with housing quality standards.
Document findings from inspections and coordinate necessary repairs.
Oversee property insurance policies, including reviewing coverage, managing renewals, and maintaining accurate records.
Manage and oversee the installation, testing and maintenance of fire protection systems, including alarms, sprinklers, and extinguishers.
Ensure all properties comply with local, state, and federal regulations, including building codes, fire safety codes and insurance requirements.
Manage relationships with vendors and contractors.
Stay informed about regulatory requirements and update property management practices as needed.
Maintain accurate records of all inspections, insurance policies, fire system reports, and related documentation.
Coordinate with Corporate and Back-Office Departments as needed.
Other duties as needed or directed by Management.
Required Experience, Skills and Qualifications:
College graduate with at least three (3) years of experience in an administrative or office support role, preferably from a Property Management company.
At least two (2) years of experience in assisting with project coordination and administrative tasks, including tracking progress and maintaining documentation
At least two (2) years of experience providing excellent customer service
Proficient in YARDI and MS Office Suite (Word, Excel, Outlook and Powerpoint).
Exceptional organizational skills with the ability to prioritize tasks and manage multiple responsibilities efficiently.
Assertive, with strong written and verbal communication skills, with the ability to manage communications across various channels (phone, email and in-person) and can interact effectively with a diverse range of people.
Excellent team player with the ability to effectively collaborate and work with colleagues across various departments and with third-party support providers.
Flexible and adaptable to changing priorities and new challenges, with a proactive approach to learning and development.
Must always project a professional appearance and demeanor.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
