Vege Labs is a company based in Glendale, California, specializing in the formulation, product development, and manufacturing of beauty and wellness products. We offer a range of services including research and development, compounding, filling, and packaging of various products such as shampoos, conditioners, hairsprays, serums, hand sanitizers, and fragrances.
We are seeking a detail-oriented and organized Document Specialist to join our team. The ideal candidate will be responsible for managing and maintaining critical documents, ensuring compliance with industry standards such as ISO 13485 and ISO 9001.
This role requires strong proofreading skills, proficiency in document management systems, and the ability to produce clear technical documentation. The Document Specialist will play a key role in supporting administrative functions and enhancing our document management processes.
RESPONSIBILITIES
Manage the lifecycle of documents, including creation, revision, approval, and archiving.
Ensure all documents comply with ISO 13485 and ISO 9001 standards.
Perform proofreading to ensure accuracy and clarity of all documentation.
Develop, edit, and maintain quality documentation, including Batch records, CAPA, Customer Complaints, Annual OTC Review, and others.
Collaborate with cross-functional teams to gather necessary information for documentation.
Perform regular audits of documentation to identify and correct discrepancies.
Facilitate the approval process to ensure timely updates and compliance.
Identify opportunities to streamline and improve document management processes.
Update Databases with relevant documentation.
QUALIFICATIONS
Proven experience in document management or related administrative roles.
Familiarity with ISO 13485 and ISO 9001 standards is highly desirable.
Strong proofreading skills with attention to detail.
Knowledge of regulatory and compliance standards relevant to the industry is a plus.
Excellent organizational skills with the ability to manage multiple projects simultaneously.
Experience in technical writing is a plus.
Proficiency in Excel, Word, Outlook.
Strong communication skills, both written and verbal.
If you are passionate about document management and possess the required skills, we encourage you to apply for this exciting opportunity as a Document Specialist.
We are open to train the right candidate - Pay Rate is based on Experience.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Expected hours: No less than 40 per week
BENEFITS:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
SCHEDULE:
8 hour shift
Day shift
Monday to Friday
No weekends
Work Location: In person
