Vacancy expired!
The Law Office of Caren Callahan in Ukiah is currently seeking a qualified applicant to fill the position of full-time Administrative Assistant. The Administrative Assistant will be responsible for managing day-to-day operations of the law firm, including carrying out administrative services, and providing support to the legal team. The ideal candidate for this position has a strong work ethic, exceptional writing and problem-solving skills, detail oriented, conscientious, mature, professional presentation in appearance, courteous, able to interact with clients and the public and assist with substantive work projects. Must be comfortable working in a fast-paced and sometimes stressful work environment.
Legal secretarial and accounting/bookkeeping experience not required but helpful.
Core responsibilities will include:
Complete administrative duties such as making copies, answering and directing phone calls, calendar management, and greeting clients;
Carrying out clerical duties such as responding to emails and preparing documents, including office correspondence and memos;
Court filings;
Scanning client documents and maintaining/management/organization of electronic files;
Proficient with Dropbox, Docusign, excel, word and other similar programs;
Support staff to attorney and paralegal;
Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings;
Correspond with counsel, court and clients
Manage legal documentation and correspondence in strict confidence
Assisting with accounting and billing; receive payments (both in person and via Square)
Monitoring and purchasing office supplies, equipment;
Overseeing the maintenance of office facilities, and equipment; maintaining required Covid-19 procedures; and
Performing other relevant duties when needed.
Candidate will be required to provide a writing sample based on a hypothetical scenario, written during interview
References will be contacted
Experience:
Two-year degree (minimum)
Minimum 5 years' working experience as an administrative assistant
Experience in estate planning, probate, trust administration, real estate law and business preferred
Knowledge of DropBox, DocuSign, Excel, Word, Square
Knowledge and extensive use of MS Office
Excellent interpersonal and communication skills
Able to take direction and work independently with little or no supervision
Highly organized and detail-oriented
