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If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Day - 08 Hour (United States of America)Located in the heart of Silicon Valley, Stanford Health Care’s mission is to heal humanity through science and compassion, one patient at a time. The Facilities Services & Planning (“FS&P”) division plays a key role in helping Stanford Health Care accomplish this mission. With a fast-paced, tech-savvy and lean culture that focuses on goals, metrics and continuous improvement, FS&P provides non-clinical operational support to Stanford Health Care and other Stanford Medicine entities to ensure safe and successful non-clinical operations 24/7 and plan for the organization’s future facility needs.The Program Project Coordinator is responsible for a full range of planning, implementation and support of new and restructured programs that support Stanford Health Care’s (SHC) business development and customer service.Space Management’s Program Project Coordinator is a Hybrid position and will be expected to work 2 – 4 days on-site.If you are interested in joining a nationally recognized health care system that was recently recognized as one of the top ten hospitals by U.S. News, home to numerous Nobel Prize winners, and being part of a cohesive team, please read the job description below and apply online.Under the direction of the supervisor, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the Space Management department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.Essential FunctionsThe essential functions listed are typical examples of work performed by positions in this job classification, and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Employees must abide by all Joint Commission requirements including, but not limited to, sensitivity to cultural diversity, patient care, patients’ rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.
Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.
Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.
Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed – at the right place at the right time.
Minimum QualificationsEducationHigh school diploma or equivalent required. Bachelors Degree preferred.
ExperienceTwo to five years of experience interacting with clients, customers and/or patients in a complex environment.
License/CertificationsN/A
Knowledge, Skills and AbilitiesExtensive knowledge and understanding of hospital and clinic organization preferred.
Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
Possesses an ability to manage multiple changing priorities.
Must be able to take direction and work effectively both alone and collaboratively with others.
Demonstrated ability to independently seek out and obtain information.
Demonstrated ability to exercise good judgment and use discretion in confidential situations.
Excellent written and verbal communication skills required.
Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
Exhibits a professional approach to work including a sense of responsibility for assigned duties.
Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
Demonstrated ability and interest in learning new software programs as required.
Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
Follows safety policies and procedures. Incorporates ergonomic principles in work habits.
Physical Requirements/Working ConditionsPHYSICAL REQUIREMENTS/WORKING CONDITIONSWork is performed in a typical office environment with standard equipment and tasks.
There may be some walking, standing, bending and carrying of light items such as papers and books. No special physical demands are required to perform the work.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
RISK OF EXPOSURE TO BLOODBORNE PATHOGENSCategory/Description: Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment
#LI-AK1Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.Base Pay Scale: Generally starting at $40.05 - $52.07 per hourThe salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.At Stanford Health Care, we seek to provide patients with the very best in diagnosis and treatment, with outstanding quality, compassion and coordination. With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow.As part of our spirit of discovery, we also leverage our deep relationships with luminary Silicon Valley companies to develop new ways to deliver preeminent patient care.Learn about our awards (https://stanfordhealthcare.org/about-us/awards.html) and significant events (https://stanfordhealthcare.org/about-us/our-history.html) .
