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OPERATIONS MANAGER POSITION
Monterey Law Firm is looking for a qualified and responsible individual to act as its full time Operations Manager. The position will work closely with the attorneys and support staff. Applicants must be familiar with all aspects of personnel and business management, have thorough knowledge of networked computers and software relating to time and billing, trust accounting, accounts payable and general ledger. The Operations Manager is responsible for all day-to-day office management in the areas of Finance, HR, and IT.
JOB DESCRIPTION
The Operations Manager will be responsible for managing various administrative and operational functions of the Firm, as well as certain Human Resources function. Functions of the Operations Manager typically include:
Recruiting non-attorney staff
Conducting initial interview and follow up
Coordination of non-attorney employee reviews and salary recommendations
Coordination of leave of absence (Calendar/ Time off)
Coordination of employee health benefits
Coordination of retirement benefits
Coordination of workers compensation program
Coordination of payroll, Of Counsel accounting, and contractor payments.
Maintain Advertising/Website/Facebook Page
Manage second W&R conference space in Carmel.
Record and deposit client payments.
Assist the firm’s accountant as needed with accounting/finance functions (including balancing of trust account, deposits, client costs, payments, invoices, credit card receipts and payables); and QuickBooks.
Respond and resolve client questions and concerns as it pertains to operations.
Assist the Firm’s IT support with issues
Manage monthly billing and IOLTA transactions.
Prepare payments for client costs.
Produce reports as requested.
Maintain Safe Deposit Box
JOB QUALIFICATIONS:
Excellent communication skills
Project management, including timely updates firm owners on project status and required follow through to completion
Ability to perform several tasks concurrently with ease and professionalism
Ability to effectively operate office equipment, computer programs, and technology
Strong problem-solving skills
Strong interpersonal skills to effectively operate in and manage a small office environment
Excellent organizational skills with the ability to manage multiple projects with seamless follow-through
Team or Departmental management experience
Proficient in QuickBooks Online
Proficient in Microsoft Office Suite
Self starter
EXPERIENCE
Management experience required; Law firm administration/management preferred
Minimum of 5 years’ experience in an office setting or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position
Strong Human Resources and Communications skills
Proficiency in IT, case management, and systems and workflows
Preferred experience in law firm administration
Salary is commensurate with experience. Submit cover letter and resume.
