First-round interview applications due by September 23, 2024
Start Date: November 1, 2024, or sooner
Work Schedule: 1/2 - 3/4 time with flexible hours, starting at approximately 30 hours/week with growth opportunity
Location: Salinas, CA with remote work option for 1-2 days/week
Travel: Occasional meetings throughout Monterey County and professional development elsewhere in state
Pay rate: Depending on experience and qualifications, starting at $44-52/hr plus full benefits
Summary
The Resource Conservation District of Monterey County (RCDMC) seeks to hire a ½ to ¾ -time Operations Manager (OM) to join the RCD of Monterey County team. The OM will be a key part of the organization and will help to implement the RCD’s Vision and Strategic Plan, as directed by the Board of Directors. The OM will oversee the day-to-day operations of the organization, including finance management, office management, technology integration, human resources, the safety program, organizational compliance, and procurement and contracting. The OM will analyze and improve organizational processes to improve quality, productivity, and efficiency. This position will be part of the RCD Leadership Team and reports to the Executive Director. The OM will lead the RCD Operations Committee and administrative Team, overseeing both the Finance Manager and Programs Assistant. The OM will be a Regular employee of the RCD, with full benefits and Exempt status. The position requires the OM to be in the office at least 2-3 days/week, with an opportunity for remote work other days. The position can increase to full-time as our dynamic organization continues to grow in response to our county’s natural resources needs. RCDMC’s strong collaborative office environment and high regard among stakeholders and collaborators makes for a rewarding work environment, with plenty of opportunity for professional development.
Primary responsibilities:
Human Resources/Operations
Support the recruitment, hiring, and orientation of employees
Manage enrollment and reenrollment of benefits for all staff
Lead Operations Committee, manage workflow processes and improve organizational efficiency
Oversee office management
Develop, implement, and review operational policies and procedures with Operations Committee and Executive Director support
Manage records and respond to information requests to ensure compliance
Monitor legal and regulatory processes and requirements for compliance.
Administer the Injury and Illness Prevention Program and track safety and compliance
Help promote an organizational culture that encourages top performance and high morale
Organize, facilitate and track staff and board member mandatory trainings and professional development (both budgeting and opportunities)
Assist Executive Director with locating new office space to adequately support our growing team; become liaison to building maintenance staff
Track staff professional development
Supervise Finance Manager in budget, invoice, recordkeeping, file management
Supervise Programs Assistant in website content, communications, outreach, fundraising, and events
Financial and Grant Support
Serve as ‘grants guru’: oversee the setup and closing of grants and other funding sources. Provide grant administration and invoicing support as needed
Lead acquisition, implementation and ongoing management of project management and budget tracking system
Refine, implement and oversee adherence to project and grant management Standard Operating Procedures for the RCD
Provide procurement and contracting support to staff for consultant and construction contracts following the Board-approved procurement policy and RCD Operating Procedures. Ensure the accurate updating and filing of all contracts.
Support the Executive Director and Finance Manager in Annual Budget preparation and review. Assist with the annual audits as needed.
Other
RCD of Monterey County employees are expected to be flexible and to take on additional duties as assigned, according to the organization’s needs and the staff member’s skills and abilities.
Qualifications
The successful candidate for the position of Operations Manager will have the following qualifications:
Minimum of a bachelor’s degree or equivalent training
At least 8 years professional experience with at least 3 years in a management-level position in a non-profit/related field
Demonstrated experience in organizational/resource development, personnel management, and financial/budget administration
Ability to take initiative, think creatively, and problem solve to develop new systems and procedures to streamline RCD operations
Proficiency in Microsoft Office Suite, QuickBooks Online, and document management tools such as Adobe Acrobat and DocuSign. Database management skills desired.
Highly organized with attention to detail
Ability to work independently or with a team (including leading a team) to coordinate multiple, diverse projects, set realistic deadlines, prioritize tasks, and manage timelines
Strong interpersonal and communication skills
Excellent written and verbal skills
Flexibility to work according to the organization’s needs
Willingness to learn and grow with the organization
Strong commitment to the environment and community
Supervisory and workplan development experience
Strong leadership skills
Position Information:
This position will report to the Executive Director and initially supervise other members of the Administrative Team: the Finance Manager and Programs Assistant. The position will be Regular (over 50% time) Exempt and eligible for benefits, starting at 3/4 time with potential to grow to full-time. Financial compensation will be based on experience and qualifications and benchmarked to the local rate for 2024 GS 11-12 (starting at $44 - $52/hour). Benefits for the employee include full health/dental/ vision insurance coverage, participation in 457b retirement savings program with up to 8% employer match, options for Flexible Spending or Health Savings Programs, generous leave time, professional development and other benefits in accordance with the compensation policy for Regular employees.
How to Apply
Send a cover letter, resume, and a list of three references in a single document to audrey.garcia@rcdmonterey.org. Applications are due by September 23, 2024, for the first round of evaluations.
Position is open until filled, ideally starting by November 1, 2024.
About RCDMC
The Resource Conservation District of Monterey County is a non-regulatory special district and is one of 97 RCDs in California. The RCDMC is guided by a local Board of Directors who are appointed by the County Board of Supervisors. Our mission is to conserve and improve our natural resources, integrating the public interest in environmental quality with the needs of agricultural and urban users. We are fundamentally committed to collaboration, and we partner with agencies, private landowners, non-profits, researchers, and other organizations to complete a variety of conservation and restoration projects throughout Monterey County. Work areas include forest health and fire resilience, stream habitat improvement, water quality and erosion prevention, pollinator and wildlife conservation, and agroecology. We are dedicated to supporting local land managers’ voluntary conservation efforts.
The RCDMC has a staff with a wide range of technical expertise. We share an office and work closely with the USDA Natural Resources Conservation Service in Salinas. You can learn more about us at rcdmonterey.org.
The Resource Conservation District of Monterey County is an equal opportunity employer and is committed to creating an inclusive work environment free of discrimination and harassment. Hiring decisions are made based on candidates’ qualifications without regard to race, ethnicity, national origin, religion, sex, gender identity, sexual orientation, age, genetics, or veteran, parental, or disability status.
