All Saints’ Episcopal Church
Carmel, California
Parish Administrator - Job Posting
About All Saints’ Carmel
All Saints’ Episcopal Church (ASEC), the oldest church in Carmel, CA, in 2026 will celebrate our 75th year in our current location on Dolores St. This is an exciting era for our congregation and the town. The building, which bears a rich architectural significance, and celebrated stained glass and art, is undergoing an exciting phase of rejuvenation. Events are planned to invite and celebrate our long-standing community.
Job Overview
The Parish Administrator (PA) serves as the primary point of contact for All Saints’ Episcopal Church, embodying its mission, vision, core values, and inclusive spirit. Working closely with and as directed by the priest, the PA provides administrative leadership, manages sensitive and confidential information, and coordinates church operations, communications, and events. The role requires a pastoral presence for interactions involving memorial services, weddings, baptisms, and retreat inquiries, alongside strong organizational and communication skills.
Hours
Average: 20-25 hours/week, including 9:00 AM-1:00 PM or 10:00 AM–2:00 PM, Monday–Friday.
Additional Hours: Extra hours, including some weekend work, will occasionally be required, particularly during peak church seasons and for special events such as weddings.
Start Date: December 1, 2025.
Compensation
Based on experience and qualifications, including a 5% retirement benefit.
Qualifications
Education & Experience: Bachelor’s degree preferred; minimum 2 years of office management experience, including communications. Church or ministry experience and liturgical faith participation are a plus.
Technical Skills: Proficiency in Microsoft Office, website/newsletter platforms (e.g., MailChimp, WordPress, Microsoft Publisher), database management (Breeze), and bulk mailings/mail merges.
Communication: Excellent written and verbal skills, including strong writing, grammar, and proofreading.
Organization: Proven ability to manage calendars, coordinate projects, prioritize tasks, and maintain confidentiality.
Interpersonal Skills: Welcoming disposition, ability to handle challenging situations sensitively, and pastoral presence for people facing major life events.
Administrative Skills: Knowledge of office etiquette, invoice/purchase order transactions, vendor negotiations, and supply procurement. Fundraising and development experience is a plus.
Physical & Compliance: Ability to lift 50 pounds, climb stairs, and pass a background check per church requirements.
Key Responsibilities
Office & Communication Management: Act as the primary contact for the church, managing phones, voicemails, mail, and inquiries. Update the website, weekly newsletter (via MailChimp), and parish directory; post to social media; maintain filing systems; support Diocesan communications; and, oversee office volunteers.
Outreach Support: Maintain and continue to build Breeze church database which includes all ASEC contacts, such as regular members, campground and retreat guests, weddings, memorials, baptisms and other church-related events organizers.
Event & Calendar Coordination: Manage the parish calendar and logistics for events, committee meetings, and rentals. Schedule Retreat Cottage reservations and cleanings.
Worship & Liturgical Support: Prepare and proofread worship bulletins, announcements, and materials for Sunday services, weddings, funerals, and baptisms in collaboration with the priest, organist, and worship committee.
Administrative Support: Prepare reports for Annual Meetings and Parochial Reports, support fundraising efforts (e.g., thank-you letters and print and online materials), maintain parishioner transfer records, and coordinate Praesidium Academy Training for child safety.
Facility & Vendor Management: Administer janitorial contracts, schedule cleanings around events, manage city garbage pickup, and purchase kitchen/restroom supplies.
Other Duties: Perform additional tasks as assigned by the priest.
To Apply
Submit your resume, cover letter, and references to rector@allsaintscarmel.org.
All Saints’ Episcopal Church is an equal opportunity employer and welcomes all qualified applicants.
