Established commercial flooring business is seeking a detail-oriented and organized individual to join our team as a Bookkeeper/Office Manager for our commercial floor subcontracting company. As the Bookkeeper/Office Manager, you will play a crucial role in managing the financial aspects of the business, such as bookkeeping, payroll, A/R, A/P, tax payments and overseeing office operations. In addition, there are project management and job estimation duties. The ideal candidate will possess excellent accounting and organizational skills, as well as a strong understanding of flooring business, project management, cost estimation, and office management. We are looking for the right person to be a long-term key role within the company.
Responsibilities:
Bookkeeping and Financial Management:
Maintain accurate and up-to-date financial records, including accounts payable/receivable, general ledger entries, and bank reconciliations.
Prepare and process invoices, purchase orders, and expense reports.
Track and manage project costs, ensuring proper allocation and adherence to budgetary guidelines.
Monitor cash flow and prepare regular financial reports, including profit and loss statements, balance sheets, and cash flow statements.
Coordinate with external accountants and auditors for tax filings and financial audits.
Assist in financial forecasting and budgeting processes.
Office Management:
Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
Organize and schedule meetings, appointments, and travel arrangements for the management team.
Maintain and update employee records, including timesheets, leave requests, and payroll information.
Support human resources functions, such as onboarding new employees and managing employee benefits.
Ensure compliance with company policies, procedures, and legal requirements.
Administrative Support:
Assist in preparing and submitting bids, proposals, and contracts.
Coordinate with project managers and subcontractors to gather necessary documentation and ensure timely completion of projects.
Maintain project files, including contracts, change orders, and correspondence.
Collaborate with team members to improve administrative processes and implement efficient systems.
Project Managment:
Read blueprints and perform estimation takeoffs.
Create proposals and bids.
Coordinate field personnel and schedule installers.
Effectively communicate with other project managers
Qualifications:
Proven experience as a bookkeeper or office manager, preferably in the construction or subcontracting industry.
Strong knowledge of bookkeeping principles and practices, as well as proficiency in accounting software (e.g., RFMS, QuickBooks) and MS Office Suite.
Excellent organizational and multitasking abilities, with keen attention to detail.
Demonstrated ability to manage financial records accurately and efficiently.
Strong interpersonal and communication skills, both written and verbal.
Ability to work independently, prioritize tasks, and meet deadlines.
Familiarity with project management processes and construction terminology is a plus.
Knowledge of HR procedures and familiarity with relevant employment laws and regulations is desirable.
Associate or bachelor's degree in accounting, finance, or a related field is preferred.
Join our small, fun, family-oriented team and contribute to the success of our commercial floor business. As the Bookkeeper/Office Manager, you will play a critical part of our company’s growth going forward.
Come on what are you waiting for, apply now.
