Job description
Overview
We are seeking a motivated and detail-oriented Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth operations within our o ice
environment. The ideal candidate will possess strong organizational skills, excellent time
management abilities, and a friendly demeanor to provide exceptional service to clients
and sta alike.
Responsibilities
Greet and welcome visitors, employees, and clients in a professional and friendly
manner.
Answer and direct incoming phone calls, emails, and inquiries to the appropriate
departments.
Maintain a clean, organized, and professional front-desk and reception area.
Manage incoming and outgoing mail, packages, and deliveries, ensuring timely
distribution.
Coordinate scheduling for meeting rooms and assist with meeting setup and
logistics.
Administrative Support:
Manage o ice supplies inventory and place orders as needed.
Assist o ice sta with photocopying, scanning, filing, and other clerical tasks.
Prepare and edit documents, spreadsheets, and presentations as required.
Organize and maintain o ice records, and property records and accounts ensuring
confidentiality and accuracy.
Coordinate travel arrangements, including flight bookings, hotel reservations, and
transportation logistics.
Occasional HR Support:
Help with recruitment scheduling or communication when required.
Provide administrative assistance during onboarding, such as preparing forms or
materials.
Support employee attendance tracking and time-o request processing.
Assist with organizing company events, training, or workshops as requested.
Other tasks assigned by upper management.
Job Type: Full-time
Pay: From $24-$26 per hour
Expected hours: 40 per week
9:00am-6:00pm (1 hour lunch)
Monday-Friday
Bilingual
Job is in the city of Irvine
CALL OR APPLY TODAY
Office: 714.486.2270
2651 W Edinger Ave
Santa Ana, CA 92704
