Office Manager Job Description
Small established manufacturing company is in need of a “Jack or Jill of all office duties”. Great opportunity to utilize your talents and be compensated for it. Days fly by.
Responsibilities:
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Organize and schedule meetings and appointments
Maintain HR office policies as necessary
Organize office operations and procedures
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
Provide general support to visitors
Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
Responsible for implementing office policies by setting up procedures and standards to guide the operation of the office
Ensure that results are measured against standards, while making necessary changes along the way
Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
Participate actively in the planning and execution of company events
Allocate available resources to enable successful task performance
Organize orientation and training of new staff members
Design and implement filing systems
Ensure filing systems are maintained and current
Establish and monitor procedures for record keeping
Ensure security, integrity and confidentiality of data
Implement office policies and procedures
Oversee adherence to office policies and procedures
Analyze and monitor internal processes
Implement procedural and policy changes to improve operational efficiency
Prepare operational reports and schedules to ensure efficiency
Coordinate schedules, appointments and bookings
Monitor and maintain office supplies inventory
Review and approve office supply acquisitions
Handle customer inquiries
Manage internal staff relations
Maintain a safe and secure working environment
Requirements:
Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Knowledge of accounting (QuickBooks), data and administrative management practices and procedures (ADP)
Knowledge of clerical practices and procedures
Knowledge of human resources management practices and procedures (ADP)
Knowledge of business and management principles
Computer skills and knowledge of office software packages
Office Manager key skills & proficiencies:
Communication
Analysis and Assessment
Judgment
Problem Solving
Decision Making
Planning and Organization
Time Management
Attention to Detail
Accuracy
Delegation
Coaching
Initiative
Integrity
Adaptability
Teamwork
Staffing
Supervising
Developing Standards
Process Improvement
Inventory Control
Supply Management