Beacon Hill's client, an Am Law 200 business law firm, is seeking a part time office assistant for their Irvine, CA office. Interested candidates are encouraged to reply to this posting with an updated resume. Those selected for next steps in our process will be contacted by a recruiter; we look forward to hearing from you!Responsibilities:Creates labels for physical files;Reviews file information sent to the Records Department;Accurately prepares closed files for off- site storage;Locates active, closed and warehoused files upon request;Creates and maintains legal case files upon request;Communicates with vendor to retrieve requested files from off-site storage;Prepares reports and provides support to end users as needed;Maintains log of project requests from Attorneys, Paralegals and Legal Administrative Assistants;Handles routine reproduction and scanning projects, and coordinates with other departments for larger projects, if necessary; Proofreads and doublechecks all work product to ensure accuracy and completeness of spelling, grammar, and punctuation; Handles binder projects including creation of indexes, labels and binders as requested;Doublechecks scanning projects to ensure complete and saved correctly;Communicate delivery needs with Receptionist, Office Assistants, Attorneys, and staff;Coordinate with Receptionist and Office Assistants to ensure all FedEx packages are sent, taking packages to the FedEx drop off if necessary;Coordinate mail services including overnight services, checks mailbox at least once daily;Sort and route USPS and interoffice deliveries daily;Performs Court/Recorder's office runs and USPS runs, as needed;Check for hand deliveries throughout the day and delivering to desired destination; Responsible for ensuring kitchen is tidy including filling and emptying dishwasher and cleaning out refrigerator as necessary, restocking disposable dishes, coffee creamers, sugars and coffee;Replenish coffee in kitchen throughout the day;Stocking copiers and printers with copy paper, and change out printer toners;Stocking copy room and printer stations with miscellaneous supplies; Overtime may be required during periods of high workload, flexibility in daily work schedule is required;Adheres to departmental/Firm goals and policies; andOther duties as assigned.Qualifications:Records management software experience preferred;Extremely detail oriented with excellent oral, organizational, customer service, and communication skills;Must have access to reliable transportation. If utilizing own vehicle for Firm business, must have current and continuing proof of auto insurance and valid driver's license;Ability to follow direction and work well with others;Basic knowledge of MS Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat Reader, and PDF Converter;High school diploma or equivalent; andRelated experience in law firm setting preferred.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.We look forward to working with you.Beacon Hill. Employing the Future (TM)
