Job Description
We are looking for a Part Time Production Admin Assistant to help in the operations of a well established remodeling company. Below is a list of the Admin Assistants Key Areas of Responsibilities with key focus on efficiency, quality communication and an eye for detail. Must have a great can do attitude, be highly organized, quick learner, ability to multi-task and ability to work independently and unsupervised.
Processing Contracts in our Accounting system
-Convert Contracts to Estimate/ Sales Orders
-Uploading Contract Docs to CRM and Accounting Applications
-Submit to manager for approval before ordering materials
Ordering Materials
-Order Products from Vendors using Purchase Orders
-Receive and Match Confirmations for Purchase Orders
-Update all ETA’s on orders
-Note Estimated Arrival Dates on Contracts
Back Up Activities
Customer Service / Incoming phone calls
Helping to confirm schedules with customer as needed
Other admin tasks as needed.
Competencies:
Detail Oriented
Organizational Skills
Reliability/Dependability
Communication Proficiency
Self Motivated
Problem Solving/Analysis
Time Management
Thoroughness Required
Education and Experience
High school diploma or equivalent.
1-2 years of experience in a production admin atmosphere (preferred)
Must have good verbal and written communication skills.
Proficient with computer software programs and be comfortable learning new systems: proficient in Microsoft
Office applications (Word), Quickbooks, Google G-suite Applications.
Ability to work effectively with other Associates and able to work alone on projects
Ability to conduct work with attention to detail, thoroughness, and with a balance of “due-diligence” and a
“sense of urgency”
Job Type: Part-time
Pay: $17.00 - $22.00 per hour DOE
COVID-19 considerations:
We have a written workplace policy on COVID-19 precautions.
