Accounts Receivable Specialist

Accounts Receivable Specialist

31 Dec 2023
California, Pleasanton, 94566 Pleasanton USA

Accounts Receivable Specialist

Vagaro is looking for an Accounts Receivable Specialist to join our growing organization. We are looking for a detail-oriented individual who will take full ownership of the accounts receivable and collection processes. This position performs all aspects of accounts receivable such as entering the daily deposits, initiating electronic funds transfers, managing the aged accounts receivable, and producing customer statements. This individual will report to the Accounting Manager. This is an onsite position at our Pleasanton, CA HeadquartersPerks:15 days PTO

9 company holidays

Reimbursement program using any of Vagaro services.

401k retirement plan with matching

Healthcare, dental & vision plans for individuals and families

Life insurance, supplemental programs

College reimbursement program

Discounted tickets program

Doordash Dash Pass

On-site fitness center

Work/Life & EAP services

Responsibilities:Manage daily Accounts Receivable (A/R) operations including invoicing, payment posting and application, account reconciliations and adjustments.

Reconcile the accounts receivable ledger to ensure all payments are accounted for

and properly posted. Manage A/R aging by customer and follow up with customers regarding payments, payment status and chargebacks.

Research customer discrepancies and past-due amounts to resolve billing/invoice inquiries, discrepancies, problems, etc.

Partner with operations on all merchant processing matters

Verify and enter all receivable transactions

Keep track of all revenue records that belong to company including reconciliations

Partnership for balance sheet reconciliation

Complete daily cash reconciliation to the bank.

Maintain the A/R inbox daily, making sure all queries are addressed.

Assist Accounting team with any ad hoc requests or responsibilities, including the monthly closing process.

Coordinate internal & external audit and tax requests including preparation of supporting reports and documentation.

Help with accounting integration activities, which includes implementing a variety of finance and accounting related software solutions.

Partner with the Finance & Strategy team to investigate variances between actual results and forecasts and assist in the budgeting process as needed

Support quarterly reviews and annual audits performed by external auditors

Complete special projects as needed

Qualifications:Bachelor's degree or higher in accounting or finance (or related degree).

Minimum of 3+ years of relevant experience in an AR function.

Intermediate to advanced Excel skills (can maintain complex spreadsheets).

Netsuite experience is preferred.

Excellent communication skills and the ability to prioritize/balance multiple tasks in order to meet team goals and deadlines.

Willingness to contribute beyond the defined role to meet our needs as circumstances require.

Critical thinking skills to identify process improvements and efficiencies.

An eye for detail; you triple check your work to ensure accuracy of accounting records.

The ideal candidate is highly efficient in accounts receivable duties and genuinely enjoys working in a collaborative and fast-paced environment

About the Company:Vagaro, Inc. develops an all-in-one business management platform and a powerful online marketplace for the salon, spa, and fitness industries. More than 174,000 professionals and 67,000+ businesses in the United States, Canada, UK, and Australia use Vagaro's cloud-based software to manage all aspects of their operations. Consumers choose Vagaro to search for and book services in their community at their convenience. Vagaro is easy-to-use and works on any device. Learn more by visiting ( and (

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