Busy CPA firm looking for Front Office/Administrative Assistant. This position performs a variety of administrative and clerical tasks daily.
Key Duties and Responsibilities:
-Answer and direct all incoming phone calls
-Greet clients upon arrival
-Manage, clean and organize the front desk
-Update calendars and schedule appointments
-Order and stock office supplies as needed
-Collect, sort and distribute mail
-Provide administrative support to all employees as needed
-Process account receivable invoices
-Perform other clerical duties such as filing, copying, scanning, emailing and faxing documents
-Perform light bookkeeping
Requirements and skills
-Proven work experience as a receptionist, front office representative or similar role
-Hands-on experience with office equipment – fax machine, printer, typewriter, keyboards
-Professional attitude and appearance
-Solid written and verbal skills
-Ability to be resourceful and proactive when issues arise
-Excellent organizational skills
-Excellent multitasking and time management skills with ability to prioritize tasks
-Solid proven knowledge of Outlook, Word, spreadsheets . . .
Tax Processing Duties
-Print and email/mail tax organizers
-Log in/out tax return information
-Pull appointment files daily and distribute appropriately
-File and keep filing cabinets in order
-Call clients to pick up returns, mail or email as appropriate
-Assemble tax returns
Performance is measured based on the quality of work, application of knowledge, ability to meet time constraints and results achieved.
Hourly compensation dependent on experience and performance.
Provide resume, verifiable letters of recommendation and wage expectations.
