Transaction and Marketing Coordinator
Purpose:
To provide comprehensive support to the brokerage department for a company specializing in commercial property management, brokerage, and consulting services. This position facilitates accurate transaction paperwork, timely billing, and effective communication with team members, clients and other industry contacts. This role ensures accurate lease and sale agreement preparation, proactive and professional marketing of properties and record organization to support operational excellence and customer service to our clients.
Responsibilities:
Provide support services for brokerage department through Transaction and Marketing Coordination through tasks such as:
Preparation of lease documents including CAR and AIR form
Preparation of purchase agreements including CAR and AIR form
Emailed communication with clients regarding applications, insurance and payment instructions, and other transaction related updates
Manage Microsoft To-Do Task lists for transparency and collaboration with team members
Prepare completed transactions for broker review and billing
Utilize CRM to manage contacts, pull reports, update comparable data and create deals for new projects, send v-cards to team
Prepare, gather and organize comparable lease and sale data records
Assisting with entering property listings to variety of marketing platforms
Social media post management and content creation
Assist with development of marketing materials including brochures and floor plans
Organize and maintain digital brokerage files including property specific and transaction specific paperwork, reference materials, brokerage review files, applications, billing and other confidential information.
Assist with brokerage-related office logistics including coordinating drop off and pick up of materials from office
Managing brokerage key systems and lock box inventory
Answering, screening and directing phone calls as needed
Other tasks as assigned
Skills
Confident use of Microsoft Office Programs including Outlook, Excel and Word programs
Technologically savvy
Ability to identify and utilize resources effectively
Organized and maintains a neat working environment
Effective time and task management skills
Critical thinker who enjoys complex problem solving
Ability to triage tasks by urgency and importance without getting overwhelmed
Effective interpersonal communication skills, both written and verbal
Commitment to handling confidential materials appropriately
Personality Traits
Takes pride in producing high quality and detailed work product
Enjoys a fast-paced environment with a wide variety of tasks
Self-motivated and resourceful
Gains satisfaction from marking a task as complete
Approaches challenges with flexibility, proactivity and a positive outlook
Feels at home working with a team with integrity and excellence as core values
Qualifications
CA Real Estate License preferred but not required
Background in real estate, legal, contract review, escrow or similar field is helpful but not required
To apply please email cover letter and resume
