The Bookkeeper is responsible for the overall accounting of cash, donations, banking, and investments for the Firefighters Burn Institute (FFBI). Responsibilities include but are not limited to a range of general accounting activities including payroll, accounts payable, accounts receivable, general journal entries, cost allocation, preparing financial statements and board reports, balancing/reconciling accounts monthly, maintaining and reconciling petty cash, preparing quarterly sales tax reports, annual raffle reports, business property statements, annual workers comp reports and other annual reports, preparing bank deposits, 1099s, and working with CPA on year-end closure and the 990 tax form. Additional duties include maintaining a donor database, preparing thank you letters/cards and grant writing. Approximately 24–30 hours per week are dedicated to these core duties, with the balance of the 40-hour work week focused on program and event support.
Program and Event Support responsibilities include securing raffle and auction donations, creating and distributing newsletters through Constant Contact, and managing seasonal donation campaigns (summer and winter) via both Constant Contact and traditional mail. This role also involves organizing and scheduling volunteers for community outreach and tabling events. Additional duties include coordinating travel arrangements for burn survivors attending Firefighters Kids Camp and Little Heroes Family Burn Camp, including booking flights and arranging ground transportation.
Responsibilities:
Record and maintain daily financial transactions in accordance with GAAP and non-profit accounting principles.
Manage accounts payable/receivable, including tracking donations, grants, and restricted funds.
Reconcile bank, credit card, and investment accounts monthly.
Process bi-weekly employee payroll.
Prepare miscellaneous journal entries.
Track and maintain donor databases (QuickBooks, Constant Contact & Mail Campaigns).
Work closely with CPA firm on documents required for annual audit and 990 tax return.
Prepare and submit employee Simple IRA contributions.
Compose & mail thank you letters for donations, sponsorships & in-kind contributions.
Prepare & distribute annual 1099s and sales tax returns.
Prepare and submit annual business property statement.
Prepare and submit annual registration/renewal report for Registry of Charitable Trusts Raffle Program (CTNRP1, CTNRP2 & RRF-1).
Work with FFBI’s management staff to develop and monitor FFBI’s annual budget.
Prepare and submit monthly/quarterly financial reports to Management and the Board of Directors.
Manage FFBI’s Boot Drive Counting Room.
Assist with grant research, writing and tracking.
Track and maintain petty cash.
Renew insurance policies, liability, D&O, auto and workers’ compensation.
Maintain current mailing lists for electronic and hard copy mailings.
Solicit raffle and silent auction items for all fundraisers and arrange pickups.
Assist Program Manager with booking flights and transportation for camps.
Oversee bi-annual mail campaigns.
Create & distribute semi-monthly e-newsletter.
Order general office supplies.
Assist with FFBI programs, events and special projects as needed.
Other duties will be assigned as required.
Qualifications and job requirements:
Qualified applicants will be required to pass a criminal background check, including fingerprints; and have a valid California driver’s license with good driver history and proof of current auto insurance. This position requires some work to be performed outside regular business hours, including occasional evenings and weekends.
Experience, Skills and Characteristics:
Non-profit experience preferred.
A minimum of 2+ years’ experience working in a bookkeeping or accounting position directly related to the duties and responsibilities specified, preferably with an educational background in accounting and experience in the non-profit sector.
Advanced hands-on experience with QuickBooks accounting software is required.
Proficient with Microsoft Office 365 including Outlook and Excel.
Working knowledge of state and federal generally accepted accounting principles (GAAP) and compliance regulations.
Experience working with restricted and unrestricted funds.
Experience working in a fast-paced office environment with the ability to handle multiple tasks under pressure.
Demonstrated organizational skills, accuracy, and attention to detail.
Demonstrated ability to work independently, setting priorities and handling routine functions without continuous direction.
Excellent oral and written communication skills.
Strong work ethic and demonstrated ability to maintain confidentiality.
Enthusiasm for accomplishing the charity’s goals and abiding by the mission and philosophy of the Firefighters Burn Institute
Ability to lift and transport materials of reasonable weight (30-50 pounds).
Compensation:
This is a full-time, non-exempt position including medical, dental, vision, life, disability, and retirement contribution. Full-time employees are eligible for sick, vacation and holiday pay. Salary range $25.00-$30.00/hour depending on education, knowledge, skills, and experience.
About the Organization:
The Firefighters Burn Institute is a non-profit 501(c) 3 organization founded by Sacramento Fire Captain Cliff Haskell and the Sacramento Area Fire Fighters, Local 522 in 1973 for the purpose of establishing a local burn treatment facility; providing recovery programs for burn survivors; promoting fire and burn prevention through public education; funding education for medical burn team professionals, firefighters, and burn survivors; and supporting burn treatment and rehabilitation research.
Application Instructions (please read):
Please email a cover letter, along with your resume to Rachel Crowell at rachel@ffburn.org. In your cover letter please include the date of your availability and a statement explaining how your education, experience and skills qualify you for the position. Resumes will be reviewed as they are received and qualified individuals will be contacted. Job posting open until filled.
The Firefighters Burn Institute provides equal employment opportunities to all qualified employees and applicants in all our employment practices regardless of race, color, creed, gender, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, uniform service-member status, or any other consideration made unlawful by federal, state, or local laws.
