Bookkeeper/Accounts Manager – Remote/Part Time
Compensation: Commensurate with experience
Employment type: Remote/Part Time
National Public Relations/Public Affairs Firm
Position: Part Time Bookkeeper/Accounts Manager
Basic Function:
To run the day-to-day financial operations of the corporation, provide administrative support when necessary and maintain all financial records for multiple entities.
Responsibilities:
1. Accounts Receivable:
Generate client invoices to include:
- Accumulate information for billing cycle reports through financial transactions;
- Create client invoices with correct charges, dates and appropriate notations;
- Present to President for review and approval;
- Adjust and/or supplement invoices as appropriate; and
- Monitor accounts receivables and report to President.
2. Accounts Payables:
- Input bills to accounting program as received;
- Generate A/P report for President's review;
- Print checks and ready for President's approval and signature;
-Maintain digital files of checks and vendor invoices; and
- Track credit card expenses through expense reports and billing statements and journalize in accounting system.
3. Generate all periodic financial reports as needed, including, but not limited to, profit & loss, balance sheet, general ledger, sales and expenditure reports, budget report, etc.
4. Prep and present City and State of California Quarterly Lobbyist reports for President’s approval and signature.
5. File all financial statements, reports and other communications digitally.
6. Direct accounts payable, accounts receivable and personnel inquiries to the President.
7. Submit all required financial documents to outside accounting firm by specified deadlines.
8. Monthly reconciliation of all banks, credit cards and brokerage statements.
9. Prep and present employee payroll figures to President. Maintain digital files of all payroll records and reports.
10. Maintain records and file annual Workers Comp reports.
11. Filing of all financial records.
12Assist with annual compilation of records for corporate tax return.
12. Maintain the the confidentiality of all personal, professional and proprietary information of the President, the Company and/or its clients.
Skills:
QUICKBOOKS PRO EXPERIENCE A MUST (no need to apply w/o extensive QB experience)
Oral Communication Skills
Written Communications Skills
Accounting Skills
Organization
Professionalism
Time Management
Computer Literacy (QuickBooks Pro, Word, Excel, Microsoft Office, Worldox)
Filing
Education/Training:
Degree: Specialized training in accounting with an Associate's or Bachelor's degree preferred.
Experience:
Minimum seven years’ experience in bookkeeping, reflecting gradual expansion of duties as experience is acquired. Demonstrated proficiency with QuickBooks Pro and Worldox document management software.
Position Reports to: President
Please provide us the following information:
1. Requested Salary (hourly rate);
2. Date upon which you would be available to start employment with
our firm;
3. Your degree of sophistication and knowledge with QuickBooks Pro
and Worldox software;
4. The level of experience you have had in tracking expenses to be
subsequently billed to a client or customer; and
5. Since this job is remote/part time (approximately 16 hours a week), the
days of the week and hours that would work best for you and whether
there is other employment, contract bookkeeping or other work which
could impact your available hours with our firm.
