The Position:
The Administrative Officer position in the Fiscal Operations group of the Fleet Management Division of the Public Works Department is responsible for preparing the rate model budget for the division and fleet maintenance budget for other City departments. This position is responsible for reviewing and completing the vehicle replacement plan for the City. The Administrative Officer completes budget journals to align and distribute funding from City departments to their associated fleet project accounts. This position supervises multiple staff members of the Fleet administrative team.
IDEAL CANDIDATE STATEMENT
The ideal candidate will be a team player who is also self-directed and self-motivated. The candidate will be detail-oriented, a high level of accuracy, critical thinking skills, and problem-solving ability. Preparation of technical and analytical reports and intermediate / advanced experience with spreadsheets is preferred. Experience in fleet management and rate modeling is highly desired.
Under general direction, an Administrative Officer plans, directs, and supervises centralized administrative services for a department operation; handles one or more major portions of centralized administrative services; conducts studies and makes recommendations.
DISTINGUISHING CHARACTERISTICS
This advanced journey level classification may be populated with multiple incumbents who perform human resources/personnel functions, fiscal analysis, resource development, and management functions. The Administrative Officer is distinguished from the next lower class of Administrative Analyst in that the former supervises professional level staff who perform support services work, or has the responsibility for handling major portions of centralized administrative services. The Administrative Officer is distinguished from the next higher classification of Support Services Manager in that the Support Services Manager is responsible for all administrative and regulatory processes for a departmental operation. The Administrative Officer is distinguished from the Program Specialist in that the latter has responsibility for the management and administration of large or complex programs within a department.
EXPERIENCE AND EDUCATION
Experience:
Four years of professional-level analytical experience.
-AND-
Education:
A Bachelor’s Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.
Substitution:
A Master's degree from an accredited college or university in business or public administration or a closely related field may substitute for one year of the required experience.
An additional four years of qualifying professional-level experience may substituted for the required education.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Special Selection Criteria:
Some positions in this classification may require additional knowledge and experience in the following:
Human Resources
Auditing principles
Basic methods of statistical analysis
Procurement, contracting, or grant writing.
Job Announcement Posting Dates: 08/25/2025 – 09/08/2025.
SALARY $43.26 - $60.87 Hourly
$3,460.84 - $4,869.75 Biweekly
$7,498.48 - $10,551.12 Monthly
$89,981.78 - $126,613.40 Annually
For a detailed job description and to apply:
https://www.governmentjobs.com/careers/saccity/jobs/5047426/administrative-officer?pagetype=jobOpportunitiesJobs
