Description Robert Half San Mateo is working on an exciting opportunity with a well-established Estate Planning Company. Our client is looking for a Sr. Administrative to assist with two executive calendars as well as a busy office. If you are looking for the next step in your career, this is a great opportunity to develop and grow with an amazing company. Please see the description below and if interested, apply now!PRIMARY RESPONSIBILITIES/DUTIES:Duties of the Sr. Administrative Assistant include, but are not limited to:· Oversee all aspects of general office coordination.· Answer telephones and transfer to appropriate staff member.· Open, sort and distribute incoming correspondence, including faxes, mail and email.· Sign for and distribute UPS/FedEx or similarly delivered packages and keep log of deliveries.· Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.· File and retrieve invoices, documents, records and reports.· Coordinate and maintain records for office space, telephones, parking, and office keys.· Set up and coordinate meetings and conferences.· Make travel arrangements for staff.· Collect and maintain inventory of office equipment, office supplies, restrooms, and kitchen.· Arrange for the repair and maintenance of office equipment.· Support staff in assigned project‐based work.· Assist with overall maintenance of the organization and its offices.· Cleanliness and organization of office space, kitchen and conference room.· Coordinate and document subcontractor site visits and review appropriate invoices for accuracy.· Review and prepare for approval of related invoices prior to submittal to accounting.· Maintains accurate and up-to-date human resource files, records, and documentation.Sr,Requirements JOB REQUIREMENTS:Related Skills:· Knowledge of principles and practices of organization, planning, records management and general administration.· Minimum of 40 WPM typing ability.· Efficient in Microsoft Office Software.· Ability to communicate effectively.· Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.· Ability to follow oral and written instructions.· Demonstrate good personal control and judgment under normal and stressful conditions.· Able to understand the needs of others and to offer viable cost effective solutions to diverse problems. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
