Director of Purchasing and Receiving

We invite you to join the world of luxury hospitality at Fairmont Grand Del Mar, as our new Director of Purchasing & Receiving.ResponsibilitiesReporting to the Director of Finance & Business Support, responsibilities and essential job functions include, but are not limited to the following:PurchasingOversee and participate in the procurement of materials, equipment, supplies and services necessary to support the HotelLead and develop purchasing team, providing training and performance managementSupervise all procurement activities and approve purchase orders to ensure compliance with company Standard Operating ProceduresManage the receipt of all incoming products; including verifying products have the proper quality, proper weight, agreed upon quantity and appropriate temperature, as applicableTimely ensure the receipt and closure all POs through either direct action or administrative oversight Manage vendor set ups in both the back office system (Oracle GFS) and the Purchasing System (Birchstreet), to include proper vendor activation in both systems and interfaceCollaborate with departments to anticipate demand and coordinate purchasing activities, including short lead Banquet requirements to ensure sufficient stock, and coordinate orders with each departmentAttend BEO meetings for large groups or those with special requirementsAct as liaison with Entegra representative (or current Group Procurement Manager) to ensure approved vendors perform per contract, property is maximizing approved vendor usage and off brand vendors and services are pushed into the current Group Procurement Manager program, as an official vendorNegotiate and qualify non Group Procurement Manager (currently Entegra) suppliers to ensure reasonable and appropriate to service the Hotel including facilities inspections, certificates of insurance, product specs in alignment with the standard, and other key performance metrics, and ensure maximum company benefitInitiate cost reductions through standardization of materials, value analysis and seek opportunities for new or improved products or services.  Present to the appropriate Division/Department HeadsCommunicate temporary product substitutions or brand standard changes and perform a cost analysisEnsure prompt payment of invoices through expeditiously addressing pending clarification invoices, actively addressing vendor concerns and reconciling statements, daily invoice scanning to the shared services mailbox (CASD) and working closely with the A/P teamCommunicate and lead the monthly inventory process in accordance with the SOP Produce and distribute a daily F&B cost report and work closely with the Chef and F&B Director to perform an analysis of the cost vs. sales as per the SOP and reconcile back to the G/L.Place liquor, beer, and wine orders as required. Work closely with TABC vendors and manage beverage invoices from order to payment and ensure 100% compliance with TABC Credit Law, as per the local SOPUpdate the purchasing system (Birchstreet) with the current monthly forecast and ensure department leaders are trained in check book management, and facilitate and track purchasing user trainingManage user access, approval routing and Birchstreet matrixMaintain the contract critical date list in Contract Works and lead contract termination, renewals and negotiationsSuccessful complete all other tasks as assignedOperations/ManagementSupervise supply areas and have working knowledge of inventory systemMaintain productivity and labor cost goalsChair daily pre-shift and monthly department communications meetingsAchieve EES objectives and develop action plans for department; including improving communications, coaching, mentoring and task accomplishmentFollow-up on departmental health and safety standardsEnsure all company standards and product specifications are maintainedComply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operationsTrain and supervise Receiving Clerks and StorekeepersOperate in compliance with all Local, State/Provincial, and Federal laws and government regulationsManage and/or schedule department personnelAttend various property meetings and communicate relevant departmental and or purchasing updatesTrack F&B purchases and report F&B cost updatesCustomer Service/OtherApproach all encounters with guests and employees in a friendly, service-oriented mannerMaintain high standards of personal appearance and grooming, which includes wearing the proper uniform and name tagAdherence to corporate standards as set forth by the brand