Position: Administrative Coordinator
Location: Sorrento Valley, San Diego
Type: Full-time (in-office)
Schedule: Monday - Friday, 9am to 5pm
We’re a fast-paced education company looking for a sharp, highly organized Administrative Coordinator to join our team. This person will be the operational heartbeat of our office—managing the day-to-day details that keep everything running smoothly, while also supporting our relationships with clients and helping guide new families through the start of their journey with us.
Responsibilities:
Work closely with the Director and CEO to support high-level priorities and day-to-day operations
Proactively manage up by anticipating needs, keeping leadership organized, and offering solutions before problems arise
Greet and assist families and visitors with professionalism and warmth
Manage incoming and outgoing calls and emails with both prospective and current clients
Take a consultative approach to guiding families through the early stages of the sales process
Help manage tutor calendars
Process billing, track payments, and handle light bookkeeping
Keep the office clean, organized, and fully stocked—maintaining a polished, professional environment
Coordinate with tutors to ensure smooth communication and schedule adjustments
Support internal operations, including document prep, filing, and general admin tasks
Stay flexible and open to making quick adjustments as priorities shift
Handle sensitive information with discretion and accuracy
You’re a great fit if you:
Are a proactive problem solver who thrives on getting things done
Are an exceptional communicator (especially via phone and email)
Can juggle multiple tasks without breaking a sweat
Are tech-savvy and comfortable learning new systems
Love being the behind-the-scenes force that keeps things on track
Have experience in a customer-facing or sales support role (bonus if it was in education or services)
Are confident managing up and supporting leadership effectively
Are comfortable adapting quickly and staying composed in a fast-moving environment
Bonus points if you:
Have QuickBooks or payment processing experience
Have worked with scheduling or CRM tools
Can write clear, professional emails quickly
Have a naturally welcoming and upbeat presence
Compensation:
$25-$35 per hour
401(k) + company contribution
Healthcare
If you like the idea of helping families and students while keeping operations tight and running like clockwork, we’d love to hear from you. Apply here.
