Job Summary:
The Construction Project Administrator plays a vital role in ensuring the smooth and efficient operation of construction projects by managing administrative tasks, reviewing subcontractor payrolls, and coordinating with various stakeholders. This role requires attention to detail, strong organizational skills, and the ability to communicate effectively with subcontractors and team members.
Key Responsibilities:
Reception Duties: Greet visitors and subcontractors, ensuring they sign in and are directed to the appropriate personnel.
Document Management: Scan and save daily reports to the company drive. File daily reports and, when necessary, submittals.
Payroll Administration: Review and verify subcontractor payroll submissions using LCP Tracker, ensuring accuracy by comparing with daily reports. Contact subcontractors to resolve issues such as missing reports, incorrect hours, or classification discrepancies. Save payroll documents from LCP Tracker to the appropriate folders. Upload payroll information to RMS, ensuring accuracy for each subcontractor. Follow up with subcontractors to ensure payroll information remains up-to-date.
Meeting Preparation: Prepare for weekly meetings with government representatives, providing updates on problem subcontractors and proposed solutions.
Insurance Management: Check Certificates of Insurance (COI) in RMS and contact subcontractors regarding expired or soon-to-expire insurance policies. Upload updated documents to RMS.
Timecard and Billing: Process and manage weekly time cardsSend daily reports to the office manager and save paper copies in the file drawer. Email monthly billing statements to the distribution list and save subcontractors' monthly billings in the designated folder. Update an Excel tally sheet with billing amounts. Update the Work in Progress (WIP) report monthly with information provided.
Trailer and Equipment Management: Stock the trailer with necessary supplies such as coffee pods, paper towels, and toilet paper. Maintain a list of needed supplies. Contact rental companies to schedule equipment pick-ups and deliveries, including trash service, water, and material.
General Assistance: Assist with miscellaneous tasks as directed by the superintendent or other team members. Support team members with various needs within the trailer.
Qualifications: High School Diploma or equivalent; additional relevant education or certifications are a plus. Proven experience in administrative roles, preferably within the construction industry. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with project management software (e.g., RMS, LCP Tracker) is desirable. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Excellent communication skills, both written and verbal. Detail-oriented with a strong ability to review and verify data accurately.
Candidates please respond to Ad with Resume and Contact info. Qualified candidates will be contacted expeditiously
Go-Staff, Inc. is an equal opportunity employer. All decisions regarding recruiting, screening, hiring, training, promotion, transfer, pay, training, benefits and other conditions of employment will be made based on valid job qualifications and business reasons. All such decisions will be made without discrimination due to any characteristic or condition (including, but not limited to, criminal history) protected by federal, state, or local law
