Vacancy expired!
Exciting opportunity to join one of the fastest growing software firms in the real estate industry! Yardi Systems is hiring for an Event Coordinator to join their growing team in Santa Barbara!
Under general supervision, the Event Coordinator is responsible for assisting in planning Yardi events from inception to completion by coordinating logistics, sourcing materials, and communicating with decision-makers for timely execution. The Event Coordinator may focus on either Yardi corporate events including large scale conferences and forums, or a higher volume of smaller tradeshow events.
Responsibilities
Assists with event logistics such as booking activities, dinners, and meetings in association with the Yardi Advanced Solutions Conference (YASC) and forums.
Maintains inventory of supplies & materials in Yardi offices and places orders with vendors to prepare for each event.
Processes vendor payments and handles corporate credit card reconciliation.
Oversees printing of any in house materials for each event.
Oversees shipping of materials from Yardi offices for each event.
Maintains conference staff schedule documents.
Maintains production schedule for each event.
Maintains Executive Briefing profile sheets for each meeting.
Serves as events application lead for YASC
Follows up with sales representatives that have attended events to ensure all event leads are submitted to corporate in the proposed timeframe.
Participates in database cleanup and maintenance and acquires event attendee lists to verify information and prepare for future sales and marketing efforts.
Supports the Marketing department with monthly meeting organization, corporate credit card reconciliation, budget entry, marketing spreadsheet management, and other administrative tasks.
Provides marketing event information to new Sales employees and notifies Marketing management of events that need to be re-staffed when employees leave the company.
Assists the on-site Yardi merchandising store by reviewing and fulfilling orders, maintaining and tracking inventory, and ordering promotional items for conferences.
Serves as a back-up for webinar coordination by planning logistics, scheduling webinars and presenters, and distributing follow-up surveys.
Updates master Top Pipeline deals spreadsheet monthly and cross-references to ensure they are invited to special events.
Requirements
Two plus (2+) years of experience in event planning.
Proficiency with MS Word, Excel, Outlook, CRM systems, Outlook, and SharePoint.
Bachelors degree in Communications, Marketing, Hospitality, or related field is desired
One plus (1+) years of experience in the hospitality industry is desired
Strong organizational skills and high attention to detail.
Strong written and verbal communication skills.
Ability to multitask and adapt to changing priorities.
Regular attendance and a regular work schedule are essential functions of this job.
PLEASE APPLY TO: https://careers.yardi.com/openings/job-posting/CORP19313361/
Yardi Systems is a successful independent software company with a proven history of growth and market leadership in the multi-billion dollar global commercial real estate industry. We employ talented, motivated and innovative people that are focused on delivering superior solutions to our clients and are passionate about working with other highly skilled professionals in team environments.
If you are seeking an opportunity to join a winning team, work with the latest Microsoft technologies and develop your career, then Yardi Systems is the place for you. We have a pleasant and casual work environment, competitive salaries, and a comprehensive benefits package. Our corporate culture stresses integrity, respect, trust, responsibility, and fun.
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