MCS seeks an Operations/Office Coordinator to join our administrative team. This is a new role with the school and an opportunity to work with MCS’ students, families and staffulty by providing strong administrative support for the school’s leadership and office team. They will work incredibly close with our Office Manager & Registrar. The candidate for this position is a highly motivated self-starter, who is reliable, detail-oriented and skilled at building relationships with different stakeholders – children, parents, teachers and administrators alike. You will work closely with the school’s community engagement team to plan and execute school-wide events, will help ensure that the office runs smoothly, and will help welcome new families to school each day.
An Employee serving in this role is expected to perform the following roles, responsibilities, essential duties and services, and will meet the following professional qualifications and requirements:
Office Receptionist
Provide reception support when the Office Manager is away from her desk.
Field inbound calls, manage the mail.
Greet visitors, check late students in, and ensure front entrance safety procedures are adhered to.
Ensure that the office is a neat, clean and orderly environment.
Serve as the administrative team member on point during after care hours (3-5:30 pm).
Manage the info@ email account, directing inbound email traffic to the appropriate team members.
Event Logistics
Support planning, preparation, setup and breakdown for a host of daytime and evening school-wide events including open houses, Back-to-School Night, Grandfriends Day, the annual benefit auction gala, and the jog-a-thon, to name a few.
Coordinate and prepare for catering, handle physical space setup and breakdown, and supervise volunteers.
Administrative Support
Provide administrative support for members of the school’s leadership and administrative team (e.g. filing, mailings, gift preparation, copying, etc.).
Coordinate board meeting preparation (board packet prep and dissemination, RSVPs, meeting setup/breakdown), take meeting minutes, manage board calendars, files and rosters.
Admissions Support
Serve as the primary point of contact for Spanish speaking families calling the school to inquire about the immersion program.
Participate in admissions tours and community outreach events for the immersion program.
Support logistics for admissions open houses (catering orders, setup, breakdown).
Marketing Logistics
Manage inventory of marketing materials (swag, brochures, etc.).
Put up and periodically change out posters and flyers around campus to market the school’s events and upcoming opportunities.
Teamwork, Learning & Development
Embody MCS’s core values in your daily interactions with children, families and staffulty.
Seek out and embrace opportunities for collaboration with colleagues across the school.
Exhibit the habits and behaviors of an eager and active lifelong learner: Seek out opportunities for peer feedback; embrace and pursue opportunities for ongoing learning, training and professional development.
Manage change effectively: Approach your work knowing that we must go as fast as we can and as slow as we must in order to help MCS realize its full potential on behalf of students and staffulty – in sustainable ways that foster strong communication and organizational stability!
Participate in the life of the MCS community by supporting annual events including occasional weekend commitments (e.g Back-to-School Night, the fall harvest picnic, elementary info night, the annual gala and benefit auction, etc.).
Qualifications
Successful candidates for this role will evidence the following qualifications:
Experience & Professional Qualifications
A track record of planning, communicating with teams and executing with strong follow-through and attention to detail and in a manner that fosters trust, confidence, stability and a culture of belonging, impact and results.
Excellent English language skills (written and verbal) required
Excellent Spanish language skills (written and verbal) required
Prior experience working in an administrative support role in a school or similar organization (3+ years preferred)
Mindsets
Commitment to MCS’ mission, vision and core values
Demonstrated capacity to collaborate effectively as a member of a results-oriented, high-performing team
Strong client service orientation
Commitment to living out principles of diversity, equity, inclusion and belonging
Sound professional judgment and decision-making skills
Capacity to share and receive and implement feedback with openness, grace and agility
High level of emotional intelligence, integrity and humor
High level of personal organization, planning and follow-through
Physical Requirements
The roles and responsibilities of this position with the school require the Employee to perform the following physical requirements of working in the school environment:
Physical stamina to work with school-aged children
Frequent walking, kneeling, standing, stooping, sitting on the ground, and occasional lifting, up to approximately 50 pounds
Must be able to grasp and feel the attributes of objects, such as size, shape, temperature and texture
Able to move as needed to ensure the safety of the children; other physical activities may be required
Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer information, determining the accuracy, neatness and thoroughness of work, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions, noise and hazards
Daily personal and close contact with children to provide classroom management and learning environment support is required; regular in-person contact with parents, faculty and staff members is required
These physical demands are representative of those that must be met by an Employee to perform successfully the essential functions of this job. MCS is committed to the full inclusion of all qualified individuals. In keeping with this commitment, MCS will take steps to assure that people with disabilities are provided with reasonable accommodations.
All MCS Employees must clear a DOJ/FBI background check (LiveScan), must provide a negative TB test or pass the TB assessment, must know the school emergency procedures, and must perform other duties not specifically stated as directed by the Head of School.
Compensation
This is an hourly, non-exempt full-time position 40 hours per week, 12 months per year. Compensation for this position is competitive and commensurate with starting annualized pay for experienced applicants ranging from $24 to $30/hour. Full-time employees of MCS are eligible for comprehensive health and wellness benefits, 403b retirement plan matching and paid time off. The school has a generous tuition reduction program for children of full-time staffulty.
To Express Interest
To express your interest in this role with MCS, please email: (1) a one-page cover letter and (2) a professional resume to Director of Operations - Kim Malloy; Resumes will be reviewed on a rolling basis. We ask that candidates please do not call the school or drop by to submit your materials. If your professional experience is a match for this position, we will email you to schedule an introductory interview.
Talent Inclusivity & Non-discrimination
Montessori Center School is committed to fostering an inclusive and diverse community where all individuals are treated with dignity and respect. We are an equal-opportunity employer and do not discriminate on the basis of race, color, ethnicity, national origin, ancestry, religion, sex, gender identity or expression, sexual orientation, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected under applicable federal, state, and local laws.
We celebrate diversity and are dedicated to creating a welcoming environment for our students, families, faculty, and staff. Our Montessori philosophy emphasizes respect for all individuals, and we strive to uphold these values in every aspect of our school community.
If you require accommodations during the application process, we encourage you to let us know.
