Assistant to the Vice Chancellor
Administrative Services
Summary of Job Details
UC Santa Barbara seeks an Assistant to the Vice Chancellor to conduct research and analyze high-level reports. This role involves applying organizational policies to manage administrative tasks, including budget and event planning. The ideal candidate will interpret background materials, make recommendations, and handle sensitive matters with discretion. Key responsibilities include managing the Vice Chancellor’s calendar, coordinating meetings and events, and overseeing travel arrangements. Processes confidential correspondence and financial transactions, and collaborates with various departments to achieve project goals. Additional duties include providing support in the absence of the Executive Assistant and participating in campus crisis management. The ideal candidate must prioritize tasks, meet deadlines, and maintain accuracy while interacting with diverse stakeholders.
Required Qualifications
Proficient in communication and interpersonal skills to communicate effectively with diverse groups at all levels, both verbally and in writing.
Ability to work independently and be flexible while performing a wide range of tasks concurrently and effectively.
Strong organization and planning skills and the ability to multitask and prioritize with demanding deadlines.
Proficient in Microsoft Office Suite, Espresso Suite, Gateway, database systems, email and calendaring software.
Special Conditions of Employment
Satisfactory criminal history background check.
UCSB is a Tobacco-Free environment.
Days/Hours: Mon-Fri, 8:00am-5:00pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 9/19/24
Apply online at https://jobs.ucsb.edu
Job #72712
