We are seeking an experienced, adaptable individual for the dual role of Personal Assistant and Household Manager for a family based in Montecito, CA. This position requires someone who thrives in a family-oriented environment, enjoys working closely with children, and can seamlessly balance executive and household responsibilities. The ideal candidate will be personable, detail-oriented, tech-savvy, and have a passion for research. This role is spent in the family’s home and does not require remote work.
Requirements:
At least 5 years of experience as an Executive/Personal Assistant or in a similar administrative role with a demonstrated track record of success.
Strong project management skills with the ability to prioritize and execute tasks accurately and efficiently.
Experience in household management, including overseeing staff and household operations.
Prior experience supporting high-net-worth families is a significant plus.
Flexibility to travel as needed and the ability to work both independently and as part of a team.
French language skills are a bonus but not required.
Clean driving record, reliable vehicle, and ability to pass a thorough background check.
Experience with children is highly desirable, though not required.
Must have experience managing multiple residences, upkeep and improvement projects, and the occasional use of residences as rental properties.
Responsibilities:
Manage the principals' and children’s complex calendars, including medical, business, and personal scheduling.
Assist with children’s school drop-offs, pick-ups, and extracurricular activities as needed.
Coordinate domestic and international travel arrangements, including research and booking.
Plan and organize family events, meetings, and social functions.
Handle expense reports, bill payments, and provide light bookkeeping support.
Offer HR and administrative assistance for the principals' business ventures.
Act as the primary gatekeeper, managing communications and stakeholder interactions.
Conduct in-depth research for various tasks, including purchases and travel planning.
Handle confidential information with the utmost professionalism and discretion.
Maintain organized filing systems and leverage tools like Asana and Notion for household operations.
Oversee and manage day-to-day household operations, working closely with household staff.
Schedule, support, and evaluate household staff performance, ensuring tasks are completed efficiently.
Create and implement household policies to streamline operations.
Plan, budget, and oversee household projects, including major renovations and property improvements.
Source, vet, and coordinate service providers, ensuring high-quality work and adherence to budget.
Supervise household contractors and service providers while on-site.
Run errands, including shopping, gift purchasing, and vehicle maintenance.
Maintain household inventories and supplies.
Assist with managing the children’s school and extracurricular schedules.
Provide ongoing support to the parents with organizing their personal and professional lives.
