A leading Real Estate Team in Santa Barbara, consistently ranked among the Top 10 Teams Nationwide, is seeking a motivated and organized professional to join our dynamic team as an Office Manager and Executive Assistant. This individual will play a vital role in supporting our seasoned agents and ensuring operational excellence. We pride ourselves on collaboration, hard work, and celebrating our successes together in a fun, supportive environment.
Qualifications
2+ years of experience in an executive assistant or similar role.
Active CA Real Estate License preferred (or willingness to obtain within 1 year).
Familiarity with real estate industry and MLS a plus.
Excellent organizational, communication, and time management skills.
Proactive self-starter with strong multitasking and prioritization abilities.
Tech-savvy with proficiency in systems such as Microsoft Office, Adobe Creative Suite Dropbox, CRMs, and the ability to quickly learn new software.
Benefits
Supportive, fast-paced, and collaborative team environment.
Career growth opportunities with a top-performing real estate team.
Full-time position, Monday through Friday, 8:30 am–5:00 pm, with some flexibility.
Competitive compensation: $50k–$60k base salary plus bonuses, depending on experience.
Job Responsibilities
Operational Support
Oversee daily operations to ensure seamless workflows in a fast-paced, client-centered environment.
Manage CRM.
Manage calendars, coordinating meetings, showings, appointments, and inspections for the team.
Track and manage deadlines, milestones, and client requests to ensure excellent agent-client communication and management.
Participate in real estate events, meetings, and networking opportunities as needed.
Foster a collaborative atmosphere within the team, contributing to shared goals and celebrating achievements.
Client & Vendor Coordination
Serve as a point of contact for clients, vendors, and service providers, answering phone calls and emails, and addressing inquiries promptly and professionally.
Coordinate with vendors for inspections, signage, photography, staging services, etc.
Ensure listings on MLS and other platforms are accurate, up-to-date, and visually appealing.
Marketing & Administrative Tasks
Coordinate with transaction and marketing staff, communicating calendars, deadlines, and ensuring they have all property information and photography/video assets.
Occasionally assist in creating and managing marketing materials, including presentations, letters, flyers, emails and social media content.
Organize and maintain office supplies, equipment, and documents to support efficient operations.
Provide general office support, including answering calls, managing correspondence, and greeting clients.
Run occasional errands, such as document delivery and supply pickups.
This position is ideal for a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys contributing to a team’s success. If this sounds like you, we’d love to hear from you!
TO APPLY: Please submit a brief cover letter and your resume.
