Reports to: Branch Manager
FLSA Status: Non- Exempt
DetailsDirect Hire,
Monday-Friday, 8:00 A.M. – 5:00 P.M.
Excellent Benefits - M/D/V, 401k, PTO, Paid Holidays
Paid Weekly, Direct Deposit options.
OverviewAdministrative Assistants are responsible for providing clerical and administrative support to the branches.
They maintain a current knowledge of appropriate policies, processes, and procedures in an effort to assure efficiency and integrity of the branch.
Essential Job Functions
Bilingual English/Spanish (preferred but not required).
Complete administrative duties such as filing, typing, copying, binding, scanning, mailing, and other related tasks.
Provide polite and professional customer service using various forms of communication.
Answer, screen, forward, redirect, and take messages for incoming calls.
Retrieve and process incoming mail.
Administer testing (drug, skills, etc.)
Create and manage paper and digital personnel files.
Satisfy inquiries and requests.
Monitor inventory levels, retrieve quotes, and place orders for supplies, products, and incidentals.
Maintain office workspace organization and tidiness.
Schedule periodic, preventive, and repair maintenance for office, property, and equipment
Address and/or report discrepancies, inconsistencies, and inaccuracies to Branch Manager or designated staff member.
Complete verifications of employment for applicants and associates
Assist with job order fulfillment.
Provide branch support.
Practice confidentiality.
Other duties as assigned.
Key Performance Indicators and Attributes
Excellent communication skills; displaying professional etiquette, both verbal and written
Excellent computer skills including competency in Microsoft applications.
Respond well to pressure and maintain a positive demeanor.
Strategic problem solving and decision-making.
Initiative to assist team members without direction.
Excellent time management skills
Ability to prioritize and complete multiple tasks in a timely manner.
Work responsibly with or without supervision.
Meet continuing education and certification requirements.
“We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law."
