Labor Finders is seeking an experienced Construction Office Administrator with strong bookkeeping and accounts receivable (AR) skills to join a reputable company in Santa Maria. This role is central to managing both office operations and the financial administration essential to construction projects. The ideal candidate will have a blend of construction office management experience and a strong background in AR, bookkeeping, and compliance, ensuring the smooth running of both the office and project financials.
Key Responsibilities
Office Administrator & Project Coordination:
Act as the central point of contact for subcontractor documentation, insurance compliance, and office vendor relations.
Manage construction contracts, certificates of insurance, and credit evaluations.
Assist with customer inquiries and coordinate special projects, working closely with the owner.
Bookkeeping & Financial Administration:
Oversee accounts receivable, ensuring accurate customer billing and timely collections.
Perform essential bookkeeping functions, including data entry, expense tracking, and preparing financial reports.
Manage accounts payable, vendor reconciliations, and assist with payroll processing and workers' compensation audits.
Gather data for tax compliance, especially California sales and use tax, and manage project expenses within budget.
Compliance & Reporting:
Maintain compliance with local, state, and federal reporting requirements.
Prepare and analyze financial data for reporting purposes, providing insight into project costs and revenue.
Ensure all subcontract documentation, insurance requirements, and bonds are up to date and meet company standards.
Qualifications
Experience:
2+ years as an office manager in the construction industry, with demonstrated experience in accounts receivable and bookkeeping.
2+ years in accounts receivable, accounts payable, and general bookkeeping.
Skills:
Proficient in MS Office, especially Excel, and QuickBooks.
Knowledge of construction documentation, subcontractor agreements, and insurance compliance.
Strong organizational skills with a keen eye for detail and follow-up capabilities.
Ability to handle multiple tasks efficiently and prioritize in a fast-paced environment.
Employment Type: Temp to Hire
Compensation: $20 - $35 per hour (DOE)
