Job description
General Description
A Payroll Clerk II has a solid understanding of the payroll process beginning to end and has the ability to link directly to the company operations. They show advanced skills in payroll software, problem- solving, and strong knowledge of payroll laws and regulations. Payroll Clerk II has the ability to be the backup for Payroll Lead.
Duties and Responsibilities
Maintains payroll operations to company policies and procedures
Can identify each employee/crew hours and pay rates in order process according to pay types (ie- Hourly, OT, DT, Piecework)
Communicates with foreman and supervisors to gather or verify additional information
Prepare employee reports that include summaries of earnings, deductions, leave, and non-taxable wages (ie- Wage reports)
Resolves complex payroll discrepancies and answer any payroll inquiries
Oversees or update timekeeping system (ie- updating time sheets)
Can calculate and apply deductions for taxes, benefits, and other withholdings with prior approval from Payroll Lead or HR
Ensures all payroll activities are and remain fully compliant with company policy and relevant federal, state and local payroll laws and regulations.
Assists and supports Payroll Lead as needed with reports and tasks
Ensures compliance with State, Federal and local laws and regulations
Stays updated with changes in payroll operational procedures, software development and new laws and regulations to make sure the company complies with any relevant legal and company policies.
Resolves payroll errors & corrects check errors & re-issues by reviewing weekly payroll batch before weekly check runs
Calculates and processes termination payments to ensure legal compliance
Process other financial compensations or deductions (ie-annual bonuses, Christmas club, taxes)
Creates cost id’s, phases, and GL’s entries
Runs Payroll journal weekly-update new week into folder & secure document
Back-up on payroll tax payments
Processes attendance records and other documents (ie-H2A excel)
Coordinates with HR about changes in payroll (ie-. updates, new hires)
Maintains accurate and complete employee records across the company
Prepares and submits payroll reports to management.
Addresses and resolves payroll related inquiries and concerns from employees
Ensures confidentiality and security of payroll information
Requirements and Qualifications
A high school diploma or equivalent
An associate degree or Certified Payroll Professional (CPP) Designation
Payroll experience-minimum of 3 years’ experience
Excellent computer, math, and administrative organizational skills
Able to prioritize and take initiative
Have proven experience of working to tight deadlines
Ability to perform manual calculations as and when required
Clear and concise communication, both written and verbal
Have the knowledge and experience to work more independently, has a better understanding of payroll laws and regulations and can make decisions with minimal supervision.
Demonstrates a positive, professional, and client-oriented attitude
Bilingual English and Spanish
This position is ideal for candidates looking to advance their career in payroll management while contributing to the overall financial health of the organization.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
