Supervisor
- Reports to Office Manager
Required Skills and Qualifications:
- 5 years of Bookkeeper experience
- Full ownership of position including execution & improvements
- Ability to meet deadlines
- Disciplined, self-motivated and organized
- Punctual, professional ethics and positive attitude
- Pro-active and takes initiative
- Understand and effectively carry out written procedures
- Ability to work overtime when required
- Computer experience including Windows, Microsoft, QuickBooks & using Internet
- Accounting skills
- High School Diploma or GED equivalent
- Continuous improvement oriented
Physical Demands and Work Environment:
- Frequent sitting, walking, standing, lifting/carrying up to 50 pounds, bending, kneeling and reaching
Responsibilities:
General Responsibilities:
- Seek timely completion of work & meet deadlines
- Foster good communication amongst fellow co-workers
- Keep clean and neat work area
- Learn Time Tracking Software to maintain accurate labor and material records
- Follow timely production start, stop and break times
- Accountable for safety of self and others
- Learn and follow all company procedures
- Follow all company policies as outlined in employee handbook
Job Specific Responsibilities:
Work in Front Office as Reception
Reception
- First point of contact for vendors, clients & deliveries
- Answer phones, check and take messages
- Qualify “walk-ins” for our services and forward website emails for Sales Qualification
- Order office & computer supplies
Payroll
- Review time entered in Time Tracking Software for accuracy
- Relay errors in information to appropriate personnel to eliminate future errors
- Run Weekly Employee Reports in Time Tracking Software
- Enter time for all employees in QuickBooks payroll system
- Set up new hires in QuickBooks payroll system
- Inactivate terminated employees in QuickBooks payroll system
- Enter benefits for employees in QuickBooks payroll system as necessary
- Coordinate and track vacation schedules and sick days for all employees
- Maintain Payroll files and archives
Accounts Payable
- Collect and track Packing Slips and Purchase Orders (POs)
- Reconcile POs with bills in ShopPAK & export to QuickBooks
- Enter non-PO bills into QuickBooks
- Pay all bills before due dates and take discounts whenever possible
- Collect and track credit card receipts
- Reconcile Credit Card Statements and pay monthly
- Track Use Taxes
- Maintain working relationships with our vendors A/R dept
- Maintain A/P files and archives
Accounts Receivable
- Invoice clients, monthly, and/or by their contract specified billing due date
- Process Invoices in ShopPAK billing and export to QB
- Send and sign Waivers
- Create and send Statements to follow up on past due payments
- Maintain A/R files and archives
Additional Requirements
- Ability to speak English
- Proficient with math & basic office skills
- Self-motivated, professional ethics, and desire to advance
- Ability to work independently, but willing to respond to critical feedback
- Legal documentation for working in the United States
- Perform other duties, as necessary, to meet the mission and goals of the company
