Position: Entry-Level Nonprofit Bookkeeper
Employer: Safe Organized Spaces Richmond (SOS Richmond)
Department: Finance
Hours and Rate: Approx. 20 hours a week with 50% on site and 50% remote
Hourly $23.00 - $27.00 based on experience
Reports to: Director of Finance
Background: SOS Richmond is housed, unhoused, and formerly unhoused staff and allies working together to improve our neighborhoods. We are in encampments, problematic hotspots, neighborhood events, neighborhood councils, community-organizing initiatives, and neighborhood improvement projects advocating for safety, stability, and security. These urgent opportunities for neighborhood action are also doors to personal transformation. Empowerment is the key to our shared success.
Position Summary: We are seeking an Entry-Level Nonprofit Bookkeeper to join our dynamic team. The ideal candidate will be a detail-oriented and organized individual with a passion for supporting nonprofit operations through sound financial management. As a bookkeeper, you will be responsible for maintaining accurate financial records, processing transactions, and supporting the finance team in ensuring compliance with nonprofit regulations.
This is an excellent opportunity for an individual looking to develop their accounting skills within the nonprofit sector and make a meaningful impact.
TO APPLY, PLEASE SUBMIT A COVER LETTER ALONG WITH YOUR RESUME.
PREFERRED KNOWLEDGE AND SKILLS
Accounting Software Proficiency:
● Experience with QuickBooks accounting software. Experience with nonprofit-specific software such as Aplos and Xero is a plus.
Google Suite Proficiency:
● Strong proficiency with Google Suite (especially Google Drive, Docs, and Sheets) to manage and share financial documents and collaborate effectively with team members.
Adobe Acrobat:
● Ability to create, edit, and organize financial and other key documents using Adobe Acrobat.
Nonprofit Financial Practices:
● Familiarity with nonprofit financial accounting principles such as fund accounting, restricted vs. unrestricted funds, and grant management.
Spreadsheet Proficiency:
● Strong knowledge of Microsoft Excel or Google Sheets for financial analysis, budgeting, and reporting.
Attention to Detail:
● Exceptional attention to detail and the ability to identify discrepancies in financial data and resolve them efficiently.
Time Management & Multitasking:
● Ability to manage multiple tasks and deadlines in a fast-paced environment, demonstrating flexibility and prioritization skills.
Communication Skills:
● Strong written and verbal communication skills with the ability to interact effectively with staff, donors, and external vendors.
Conflict Resolution:
● Ability to resolve conflicts with administrators, other staff and clients
Critical Thinking:
● Strong use of creative reasoning to problem solve and increase productivity without reducing quality of work.
PRIMARY AREAS OF RESPONSIBILITY
Accounts Payable & Receivable (25%):
● Process and record incoming and outgoing payments and donations, ensuring all transactions are accurate and documented.
● Monitor, record, and follow up on outstanding proof of payment for expenses.
Payroll Support (5%):
● Assist with payroll processing, including creating paychecks and employee onboarding in payroll software (under the guidance of the Finance Manager or Payroll Specialist).
Grant Invoicing and Reporting (15%):
● Help prepare grant invoices and deliverables reports to ensure compliance with grant agreements and funder requirements.
Financial Recordkeeping (5%):
● Maintain accurate, organized, and up-to-date financial records for auditing and reporting purposes.
● Assist with preparing documentation for external audits.
Document and File Management (25%):
● Manage digital financial documents using Google Drive, organizing them for easy access and retrieval by the finance team and external auditors.
● Utilize Adobe Acrobat to create, edit, and organize PDFs of receipts, financial reports, contracts, and other important documents.
General Support (25%):
● Provide administrative support to the finance team, including organizing financial documents and performing success measure data entry tasks
QUALIFICATIONS
Education:
● High School Diploma or equivalent required.
● An Associate’s degree in Accounting, Finance, or a related field is preferred but not required.
Experience:
● At least 2 years of experience in accounting, bookkeeping, or finance using Quickbooks Online; nonprofit experience is a plus, but not required.
● Internship or volunteer experience in a financial role within a nonprofit organization is a strong plus.
Technical Skills:
● Proficient with Google Suite (especially Google Drive), MS Office, and Adobe Acrobat for managing and editing digital documents.
● Familiarity with Asana project management software is a plus, but isn’t required.
Knowledge of Nonprofit Sector:
● Understanding of nonprofit accounting standards (e.g., GAAP for nonprofits) and IRS Form 990 is beneficial but not required.
● TB test required, flu shot recommended
GENERAL STAFF ROLES:
Along with all employees, the Entry-Level Bookkeeper is expected to:
● Foster an environment that promotes trust and cooperation among leadership and staff
● Follow policies and procedures to ensure that the principles of SOS are implemented
● Maintain confidentiality in accordance with federal, state, and local regulations and in accordance with professional codes of conduct
● Understand the mission, values, and principles of SOS and apply them in work responsibilities
SOFT AND PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
● Must be able to clearly communicate with others to understand them and to be understood.
● Must be able to read and compose documents so that their intent is easily understood.
● Must be able to effectively use a telephone to conduct business.
● Must be able to occasionally lift and/or move up to 20 pounds
● Must be able to operate office equipment: computer, copy, scanner and fax machines
● Must be able to attend in-person or web-based meetings, sitting, listening, and taking notes.
SOS is an Equal Employment Opportunity Employer
Safe Organized Spaces Richmond is an equal opportunity employer and is committed to an active Equal Employment Opportunity Program (EEOP). It is the stated policy of SOS that all employees and applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, age (over 40), sex, marital status, medical condition (cancer related) or physical handicap (includes all other medical conditions).
