The Cal Alumni Association (CAA) is seeking a Senior Accounting Clerk. The Senior Accounting Clerk is responsible for the processing and recording of Accounts Payable and Accounts Receivable. CAA is a long-standing, financially stable, self-funded, nonprofit organization with a $17M operating budget, two locations, seven revenue-generating business units, and has multi-million dollar assets and reserves. We also complete a thorough financial audit and file a Form 990 annually. While closely partnering with and with a mission of supporting the University of California, Berkeley, CAA operates independently from the university.
SALARY AND BENEFITS:
The pay range is $31-$36 per hour ($60,450 - $79,200 annualized). This position is classified as an at-will, full-time, non-exempt position, working 37.5 hours per week. CAA offers generous healthcare benefits, 403(b) plan with a company match, and generous vacation and holiday paid time off. CAA staff, while not University of California employees, can access many UC Berkeley professional development programs and resources. CAA is a friendly, team-centered, and professional environment. We are committed to creating a culture where all staff feel welcome.
SUPERVISOR, LOCATION and HYBRID SCHEDULE: The position reports to the Senior Director, Accounting and Finance, and has a hybrid schedule, working a minimum in the office 2 days per week. Our main office is located at the Alumni House on the University of California, Berkeley campus.
RESPONSIBILITIES:
Accounts Payable (AP)
Review and upload invoices and check requests into AvidXchange. Ensure accuracy of vendor data, transaction date, account code, amount, and appropriate supervisor approval.
Prepare import of invoice batches to the accounting system.
Prepare AvidPay batches for invoice payments and assign check numbers from accounting software.
Ensure Form W-9 completed for all vendors.
Assist with preparation of annual Form 1099 filing for contractor payments.
Facilitate payment of staff reimbursements via Expensify with appropriate supervisor approval.
Maintain organized accounts payable/vendor digital filing system.
Timely inform supervisor of issues, problems, or errors in AP transactions.
Accounts Receivable (AR)
Prepare invoices for CAA departments (facility rentals, travel programs, Cal magazine advertisements, etc.), generate and distribute invoices to customers.
Respond to customer inquiries and correspond, as necessary, with CAA departmental staff.
Facilitate credit card payments via accounting software.
Assist with collections of outstanding or past due customer accounts.
Timely Inform supervisor of issues, problems, or errors in AR transactions.
Accounting
Process CAA staff corporate card accounts for reconciliation via Expensify software and prepare the monthly journal entry for upload to accounting software.
Assist in monthly closing of all subsidiary and general ledger accounts as assigned.
Assist with responding to Accounting Department email inquiries.
Assist with documentation of Accounting Department policies and procedures.
Assist with preparation for an annual financial audit by an independent CPA firm.
Other duties as assigned.
REQUIRED QUALIFICATIONS:
Working knowledge and understanding of Generally Accepted Accounting Principles (GAAP).
Accounts Payable/Accounts Receivable experience using computers and accounting software.
Ability to manage and prioritize projects. Well organized with excellent attention to detail.
Ability to work efficiently, multitask, and meet deadlines.
Good written skills; strong interpersonal skills.
Strong computer skills, including using accounting software programs, and Microsoft and Google applications, especially Excel.
Ability to interact effectively with diverse groups of people. Professional demeanor, conduct, and performance are a must.
Ability to work with and maintain confidential and sensitive information.
Ability and willingness to work occasional evenings and weekends to support CAA and Campus-wide events as needed.
Must submit to and pass Consumer Report and FBI/DOB fingerprint background investigations.
PREFERRED QUALIFICATIONS:
Experience using QuickBooks or other accounting software packages.
Not-for-profit and fund accounting experience.
Knowledge and familiarity of the University of California, Berkeley, and the Cal campus.
The Cal Alumni Association seeks candidates whose previous experience has prepared them to contribute to our commitment to diversity and inclusion and to increasing the participation of individuals from groups historically underrepresented in higher education. We are looking for applicants who demonstrate an understanding of and the ability to build relationships with the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
To Apply:
Submit your cover letter and resume with “Sr Accounting Clerk” in the subject line. Attachments must be in either MS Word or PDF format. This position will remain open until filled, however, we encourage you to submit your materials for consideration by Monday, September 9, 2024. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
About CAA:
Founded by University of California Berkeley alumni in 1872, CAA is one of the most respected alumni associations in the nation, representing a global network of more than a half million UC Berkeley graduates. The Cal Alumni Association serves the community of Cal alumni and students by providing lifelong connections to each other and to the University of California, Berkeley. CAA is a membership based, independent 501(c)(3) organization governed by a Board of Directors.
Please visit our website at alumni.berkeley.edu for more information.
Cal Alumni Association
1 Alumni House
University of California, Berkeley
Berkeley, CA 94720-7520
Toll-Free: 1-888-CAL-ALUM
