Our San Rafael based civil litigation law firm is hiring for a full-time (or part-time) Administrative Practice Assistant position and willing to train the right candidate to become a Junior Paralegal. This position is for IN-OFFICE work ONLY.
Our ideal candidate has knowledge of and experience with legal forms and procedures, but we are willing to train the right candidate without legal experience. This position is responsible for providing a broad range of administrative support to our legal team (client intake, assisting with legal forms and document retention). If you are a self-starter with strong work ethics, able to manage multiple responsibilities and prioritize appropriately, good with technology and eager to learn, we would like to hear from you.
We serve clients primarily in Marin County, but some State and Federal Court litigation occurs as well. Candidates must be responsive, committed to exceptional client service, and have excellent attention to detail. This position will require interactions with clients and handling client records, assisting with attorney calendar and preparation of legal documents/forms, handling phone calls (we only have one phone line) and emails, assisting with various administrative projects.
ESSENTIAL FUNCTIONS and KEY RESPONSIBILITIES
Handle phone calls, respond to emails, process mail, scan/file legal documents.
Client intake – gathering information, emailing forms, scheduling consultations.
Entering client intake information, expenses and time in CLIO case-management system.
Handle client communications/documentation; ensure confidentiality of client information.
Assist with ACA (Attorney-Client-Agreement) communications and documentation.
Upload legal documents, bills, and correspondence to BOX system.
Assist legal team with legal forms and documents filing.
Demonstrate attendance consistency, reliability with finishing assignments, productivity.
Demonstrate ethical conduct, work-lace civility, and team-focused mentality.
Manage own work allocation and quality with minimal supervision.
Perform other administrative and secretarial duties as they arise.
QUALIFICATIONS, EDUCATION, EXPERIENCE and SKILLS
1-2 years legal field or office experience (we’ll train the right candidate if needed)
Knowledge of legal terminology, documents/forms, civil practice rules (Preferred)
Knowledge of MS Office, Acrobat Pro, and ability to work with/learn legal technology.
Outstanding time-management and organizational skills.
Ability to multitask and know when to seek guidance or further input from a team.
Strong critical thinking and problem-solving skills.
Strong sense of discretion and integrity.
Excellent written and oral communication skills.
Attention to detail to ensure precision in work.
Positive attitude and capacity to collaborate effectively with colleagues.
Knowledge of standard office equipment.
Able to serve as a trusted member of the firm and having growth mind-set.
WORK SCHEDULE and BENEFITS
This position is in-office, 40 hours per week, Monday-Friday, 9 AM – 5:30 PM. Some schedule flexibility to be discussed. Our benefits include: Medical/Dental/Vision/Long-Term Disability Ins. premiums paid 100% by employer (employees only – excluding dependents), 10 paid vacation days, and 5 paid sick days per year, Free parking by the office building (Only 20-minutes commute from Golden Gate Bridge).
