Essential Job FunctionsFormat, edit, and manage legal documents including pleadings and discovery.Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning.Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents.Work closely with attorneys and paralegals to prepare and file official correspondence using the Firm's standards and procedures. Communicate regularly with the team. Double check work product before presenting to attorney for review and again before sending or filing.Proactively manage casework and assignments, ensuring all deadlines are met in a timely manner. Communicate calendar and docket updates to the Docket & Calendar Team.Must be available and able to work during core business hours.Qualifications and ExperienceRequired Qualifications:A minimum of 5 years of litigation experience in a law firm.Experience with document productions and e-discovery.Strong working knowledge of federal court rules and procedures.Extensive knowledge of litigation (e-filings), trial procedures, and federal court procedures and rules.Strong working knowledge of P-TACTS. Knowledge of U.S. Patent Office, Patent Trial and Appeal Board rules and procedures are helpful but not required.Ability to handle multiple projects with changing priorities while working independently in a fast-paced environment.Ability to work overtime, evenings, and weekends, as needed.Ability to work independently and within a team environment. Possess excellent spelling, grammar, and punctuation skills.Strong attention to detail, ability to prioritize tasks, and excellent time management skills to meet deadlines.Education and/or ExperienceA high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor's degree or some college is preferred.License and Certification A secretarial certification or ABA approved paralegal certification is preferred. Computer/Software KnowledgeMust have proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system. Must be able to quickly learn new skills and systems. Work EnvironmentThe current Firm policy is hybrid-working in the office a minimum of 3 days per week and working from home the rest of the week (subject to change).Overtime may be required as the job duties demand.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
