We are seeking a detail-oriented and organized Legal Administrative Assistant to join our dynamic legal team. The ideal candidate will provide essential administrative support to our attorney and paralegal, ensuring the smooth operation of the law office. The Legal Administrative Assistant will play a crucial role in helping to maintain case files and facilitating communication between the firm and our clients. The Legal Administrative assistant will provide support for one attorney and one paralegal.
Responsibilities
- Perform data entry and maintain accurate records of legal documents and correspondence.
- Organize client files and manage client meetings.
- File legal documents with courts and other relevant agencies.
- Utilize Clio Manage to organize case files efficiently.
- Communicate with clients and other parties involved in legal proceedings as necessary.
- Support attorney and paralegal as necessary.
- Answer phones and forward messages to the appropriate person(s).
- Manage office supplies.
- Prepare simple correspondence to clients, courts, and other parties as necessary.
- Any other duties anticipated in the day-to-day happenings of a law firm.
Qualifications
- Strong data entry skills with attention to detail and accuracy.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Strong written and verbal communication skills to effectively interact with clients and colleagues.
- Ability to follow protocols as specified and work independently.
- High school diploma and some community college/college education required.
- Proven experience as a Legal Secretary or in a similar administrative role within a law firm is preferred.
- Familiarity with Trust & Estates, probate proceedings, and Clio Manage is a plus.
If you are an enthusiastic professional looking to develop your skills and form part of a supportive team, we encourage you to apply.
