Clars Auctions is an internationally recognized, full-service auction house located in the San Francisco Bay area is currently seeking a Coordinator for the Furniture and Decorative Arts department. It is one of the most important departments in the company and generally has two-three full time specialists.
The applicant will assist with the many everyday duties of the department, including research and display of property, marketing, public relations, and administrative tasks including the review of consignor statements, inventory control and various customer service duties.
Essential Duties and Responsibilities:
- Ability to interact with clients to assist specialists in consignments
- Meet deadlines in a fast paced, team environment
- Be able to work a 2 or 3 day auction with 1 weekend day (Saturday) per month
- Liaise with clients as needed for all consignment related information including the delivery of pre and post-sale reports.
- Proactively track receipt of property and follow-up on open issues.
- Manage property movement, ensuring all goods are catalogued and photographed.
- Assist in the creation and proofing of catalogue.
- Facilitate sale activities including client views and bids requests and provide support with sending out condition reports.
- Manage post-sale communication with sellers for sold, and unsold lots.
Qualifications:
- Have a four-year college degree in Art History or related field
- Be detail-oriented and possess excellent follow-through
- Be able to work self-directed as well as function as part of a team
- Have strong organization, critical thinking and communication skills
- Have a reliable source of transportation for out-of-office appointments
- Have substantial knowledge of Microsoft Word, Outlook and Excel and feel comfortable learning and adapting to new computer software
