Friends of the Alameda Free Library (FAL) is seeking a detail-oriented Executive Director (ED) to oversee daily operations, administrative functions, and communications for the organization. Reporting to the President of the Board of Directors, the ED ensures smooth organizational management, effective volunteer engagement, and timely, high-quality communications with members, donors, and the community. This role is ideal for a leader who thrives on operational efficiency, consistency, and hands-on management of day-to-day activities and expects to remain with FAL for a minimum of 2-3 years.
Primary Responsibilities:
● Operational Oversight: Ensure smooth day-to-day administrative operations, including financial management, scheduling, and coordination with the Board and library partners. Ability to delegate tasks.
● Fund Development: Develop and implement a plan for donor relationships and community engagement including direct mail, online appeals and cultivating, soliciting and stewarding prospects and donors. Oversee the maintenance of the donor database.
● Board Support: Act as a liaison between the Board of Directors and FAL’s operations, ensuring timely reporting and administrative follow-up.
● Operational Management : Oversee daily administrative operations, ensuring adherence to policies, procedures, and financial controls. Maintain organizational calendars, schedules, and deadlines.
● Financial Administration : Work with the Board Treasurer to support budget tracking, reporting, and timely submission of financial records. May either conduct financial transactions as part of the Finance Committee team or design systems and oversee them.
● Communications & Marketing: Create, design, and distribute newsletters, email campaigns, and marketing materials using platforms like Canva and Constant Contact. Ensure timely, clear, and visually appealing communication with stakeholders adhering to FAL design standards.
● Technology & Tools: Utilize and manage technology platforms used for donations, volunteer tracking, and communication. Maintain FAL’s website and digital presence in WordPress.
● Volunteer Engagement: Support volunteer programs by coordinating schedules, communications, and training materials. Work with the Volunteer Coordinator to support volunteer orientations, craft volunteer policies, and ensure their implementation. Respond to volunteer inquiries and maintain a clear line of communication.
● Board Collaboration: Provide administrative support to the Board, prepare reports, and facilitate communication between board members and FAL’s operations.
● Compliance: Ensure FAL’s adherence to federal, state, and local nonprofit regulations.
Required Skills & Qualifications:
● Experience: Minimum 4+ years in nonprofit administration, operations, or communications .
● Technical Skills: Proficiency in Canva, Mailchimp, Microsoft Office Suite, and donor/volunteer management platforms.
● Administrative Excellence: Proven experience in day-to-day operational management, organizational efficiency, and attention to detail.
● Communications Skills: Strong writing, editing, and visual design skills to produce high-quality communications.
● Team Player: Comfortable supporting volunteers, board members, and collaborative by nature.
● Education: Bachelor’s degree or equivalent work experience in nonprofit management, communications, or related fields.
Preferred Skills:
● Experience creating visually appealing materials using Canva, Adobe, or similar design tools.
● Familiarity with nonprofit platforms for donor management, email marketing, and volunteer engagement.
● A working understanding of City of Alameda culture and nonprofit landscape.
● Familiar with the Alameda City Library and community
● Love of libraries, books, and inclusive access to resources.
● Enjoys engaging with the community and serves as the public face of the organization
Compensation & Benefits:
● Salary: $90,000-$120,000 annually, depending on experience.
● Benefits: 40 hours of sick leave, flexible schedule and remote work.
