We are accepting applications for an Office Assistant who will be responsible for the clerical and record keeping functions of the CANV Kids Development & Family Program operated by the Community Action of Napa Valley. Excellent work habits: punctual, reliable, cooperative and team oriented. The position is full time, 40 hours a week, Monday – Friday, with a half hour unpaid meal break.
HOW TO APPLY: Please request an application by replying to this post or visit our office at 2521 Old Sonoma Road, Napa, CA 94558.
REQUIREMENTS AND QUALIFICATIONS:
Knowledge of modern office methods, equipment and procedures
Knowledge of computerized word processing, WORD and EXCEL
Ability to file, type and record keeping methods
Ability to work as a team member
Ability to work with minimum supervision
Ability to establish and maintain cooperative workplace relationships
Ability to interact courteously and tactfully with the public
Ability to organize work to meet competing priorities
Ability to Maintain confidentiality of staff and clients
Ability to communicate in the verbal and written form in both English and Spanish preferred
Must pass State Criminal Record clearance
Must possess a valid California Driver License, have access to a vehicle during work hours, maintain liability insurance & good driving record
Must show proof of a negative TB test within the last 60 days/updated immunization record
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Maintain a filing system which includes food purchase forms, invoices, receipts, shopping lists, worksheets and menus.
2. Assist with ordering of food.
3. Assist in maintain and completing purchase orders/bills/amex/visa spreadsheet/check request.
4. Maintain inventory files/labels
5. Maintain adequate supply of office, kitchen, cleaning and paper supplies.
6. Greet the public both in person and on the telephone, provide information and take messages.
7. Type, file, collate, and shred, distribute and mail program documents as needed.
8. Make copies of needed paperwork for the whole program when needed.
9. Collect and copy monthly newsletter and distribute to both childcares.
10. Keep the Learning Genie Program up-to-date at all times.
11. Keep children’s files in the office rotated and shred when hold time frame is up.
12. Transport supplies, materials when needed.
13. Attend meetings and trainings as required.
14. File monthly commodity report with the Food Bank.
15. Maintain confidentiality as required by law, CANV Kids DFP and CANV policies.
16. Comply with established CANV Kids DFP and CANV procedures.
17. Perform other related duties as assigned.
Community Action of Napa Valley (CANV) is a non-profit organization that has served the Napa community since 1965. The agency currently operates a range of programs that provide vital basic services such as food, child care/preschool, meals for seniors and volunteer opportunities.
We look forward to hearing from you soon!
CANV is an equal opportunity Employer
