Bilingual Bookkeeping & Administrative Assistant
Sonoma County Residential property Management Company seeks an incredible full time bookkeeping and administrative assistant who speaks English and Spanish. We are a fee-based management company with several hundred units under management and a small team of talented and dedicated employees. This person is usually the first point of contact for current and potential customers and is a critical part of our team. The right person will help our office run smoothly and efficiently and work well with others. We are looking for someone to make a commitment to be part of our team for many years to come.
Job Responsibilities:
Assist bookkeeper as needed
Assist property management team as needed
Make bank deposits as needed
Answer all incoming phone and email contacts.
Respond to all walk-in traffic, including rental inquiries, vendors, owners, and current tenants
Collect rent and issue receipts
Data entry for tenant files, maintenance, accounting, and marketing as needed
Administer marketing for vacant properties
Receive and process applications to rent including credit checks and reference verifications
Maintain application log
Create rental agreements, management agreements, notices, and correspondence as directed
Update rental marketing as needed including rental hotline
Create maintenance work orders and contact vendors as requested
Process notices to vacate received from tenants
Oversee office supplies and order as needed
Maintain a clean and organized work environment
Required Skills:
Must speak Spanish fluently
Must be proficient in written and verbal communication (lots of phone and email work)
Professional and positive attitude
Natural curiosity and willingness to learn
Office technology Internet, MS Office, Google apps, phone system, copier/scanner, document management
Ability to stay focused on a task while being interrupted by phone or walk in traffic is critical
