Job description:
We’re looking for a Front Office & Recruitment Coordinator to join our team in Fremont, CA. This full-time position offers an exciting opportunity to grow your career in a supportive and dynamic work environment.
Work Schedule: Monday to Friday, 8:00 am - 5:00 pm
Key Responsibilities:
Front Office Operations: Answer and manage multi-line phone system, greet and assist office visitors and candidates.
Recruitment Coordination: Support recruiting efforts by managing applicant flow, scheduling interviews, and onboarding new hires. Regular outreach to prospective candidates via calls to bring in talent.
Office Administration: Handle associate timecards, paycards, paychecks, and client invoices. Perform general office administrative duties including data entry, filing, and paperwork.
Customer Service: Ensure a welcoming environment and maintain excellent communication with clients, candidates, and staff.
CRM and ATA Systems: Utilize CRM software for tracking candidates, managing applicant information, and coordinating recruitment efforts. Familiarity with ATA is a plus.
Desired Qualifications:
Experience: Minimum 2-4 years in a front desk or office coordination role. Experience in recruitment and onboarding preferred.
Skills: Comfortable managing multiple phone lines, proficient in MS Office, quick and accurate data entry. Familiarity with CRM and ATA systems is highly desirable.
Personality: Outgoing, personable, and skilled at maintaining positive phone interactions. A team player with strong communication and organizational skills.
Bilingual: Spanish-speaking is a plus.
Education Requirements:
High School Diploma or equivalent required.
Previous experience in office administration, customer service, or receptionist roles is preferred.
Job Type: Full-time
Experience:
ATS: 1 year (Required)
Microsoft Office: 2 years (Required)
Ability to Commute:
Fremont, CA 94538 (Required)
