About Protofab Inc.
Protofab Inc. is a precision CNC machining and advanced manufacturing company based in Petaluma, CA. We are a growing world-class manufacturing company supporting leading customers in aerospace, commercial launch, satellite/telecom, and high-tech industries. Our team produces complex, tight-tolerance components in a fast-paced, quality-driven environment. We are ISO 9001:2015 certified, AS9100D in process, and ITAR registered.
About the Position
We are seeking a motivated and dependable Entry-Level Front Office Administrator to join our high-energy manufacturing team. This role is designed for someone who is new to the field, eager to learn, and ready to grow their skills. The right candidate will be organized, detail-oriented, and excited to support a variety of administrative and production-related tasks.
This is an excellent opportunity for someone beginning their career in office administration or manufacturing operations.
Key Responsibilities
Assist with Order Processing: entering orders, updating records, verifying accuracy
Prepare and send Order Acknowledgments to customers
Coordinate Outside Processing (plating, heat treat, etc.) and track part status
Support Customer & Supplier Management: inquiries, follow-ups, relationship support
Collaborate with internal teams:
— Planner/Scheduler: production flow & scheduling support
— Quality Assurance: documentation accuracy & compliance
— Accounting: invoicing, POs, and record reconciliation
Perform general front-office duties: filing, data entry, document control, phones & email
Participate in ongoing training to develop administrative and manufacturing knowledge
Qualifications
High school diploma or equivalent (additional training a plus)
Strong communication and interpersonal skills
Excellent attention to detail and organizational ability
Dependable, punctual, and committed to a strong work ethic
Basic computer skills (Microsoft Office, email, data entry)
Ability to learn quickly and adapt to changing priorities
No prior manufacturing experience required—we will train
Benefits
Medical & Dental Insurance
Paid Time Off (PTO)
401(k) (eligible after one year)
8 paid holidays per year
ITAR / U.S. Person Requirement
This position requires access to information and production processes subject to U.S. export control laws and regulations (ITAR & EAR). Applicants must be a U.S. Person (U.S. Citizen, U.S. National, U.S. Permanent Resident/Green Card holder, or certain asylees/refugees) and must be able to provide documentation of that status.
Protofab Inc. is an equal opportunity employer and maintains a drug-free workplace.
How to Apply
Please email your résumé and a brief cover letter to:
