PT/Virtual, Experienced Tech Savvy, Self-Starter, Strategic Thinking, Spiritually-Oriented, Emotionally Intelligent, Current Skills, Assistant / Office Manager for Small Spiritual Nonprofit
DESCRIPTION:
For this unique part-time/virtual job, we are looking for an experienced outgoing, self-motivated/starter, problem-solving, technically savvy, strategic thinking, kind, centered, competent / fast, dedicated, experienced, and service-oriented Assistant / Office Manager with both current solid technical software experience and administrative office skills. This is a really fast-paced job with a lot of complex tasks in a small office, and in a changing environment. You need to enjoy working on a variety of projects simultaneously with a very small team.
This is a fully-remote, part time, work-from-home position that requires use of your home office and cellphone. Most communication in this position is done via text, phone and online, and quick responses are expected during office hours.
Please ONLY INQUIRIES whose skills meet or are close to our specific requirements. Thank you!
Candidate must reside in the USA
You must complete the online Google Form (listed below) to apply for this job
IDEAL OFFICE SKILLS:
- Works well with a small team
- Knows how to prioritize multiple items for a variety of ongoing tasks, and complete things in a timely manner
- Highly technically savvy and experienced with social media, word press, Google suite, database, MailChimp (or similar), and more
- High software experience to adapt and adjust to any software requirements, as well as have the personal and professional skills to support the Fire of Truth Satsanga office
- Solid writing and grammar skills, easily able to write mass email notes quickly and proofread
- Has proven experience as an office/business administrator or relevant role
- Organizes and communicates information in a clear informative way
- Willing to work 15 minutes on Sunday mornings 1-2x a month, in addition to other hours (see hours below)
IDEAL PERSONAL SKILLS:
- Is an independent strategic thinker and can easily and independently manage multiple projects within limited hours
- Is motivated to complete projects and meet deadlines
- Is flexible in thinking; can adapt to the communication and work-styles of the organization
- Thoughtful and personable communicator
- Is kind and compassionate in interactions with team members and students
- Stays very calm under pressure
- Enjoys being part of a supportive nonprofit team
- Is available and adaptable
- A personal connection or thorough understanding of our (or similar) field; or similar spiritual teaching is preferable for this position
MUST-HAVE TECHNICAL SKILLS:
- WordPress Dashboard
- Google Suite
- MailChimp or Similar
- Bonteria Fundraising Program Database & Engagement Software tool (previously called EveryAction experience will be helpful)
- Project Management software
- Social media promotion and management (Youtube, Facebook, and/or others)
- Database Management (for email database, reporting, tracking)
- Payment tracking
- Appointment Booking software
- Setting up zoom/phone calls and conference calls
- Other Software Programs and Skills we use include:
- Todoist (project management software helpful)
- Appointlet (for booking appointments)
- Basic knowledge of html (very helpful)
- Fundraising basics
- Zoom admin side/backend setup and scheduling
- Researching online
HOURS:
- At least 10 hours per week, and sometimes it could be up to 15 hours.
- Office management tasks takes about 8-10 hours a week. These include: correspondence, scheduling appointments, mass emails, volunteer outreach, online Program management, Zoom Scheduling & Recording, Bonteria Fundraising Software tool, Website Updates, Media posting, manage EveryAction a Fundraising database reporting tool, and various other office tasks.
- Extra projects can take up to an additional 7-hours for a max total of approximately 15 hours a week.
- Some weeks we have 10-hours, some 15-hours, occasionally a few more.
The position has SET OFFICE HOURS working with Neelam and volunteers over the phone, text, and online. These set virtual work office hours are (Mountain Time):
Tuesday 12:00 noon - 3:00/4:00 PM
Wednesday 9:30 AM - 12:30 PM
Friday 11:00 AM - 3:00/4:00 PM
Sunday 8:30 - 9:00 AM (15 minutes, 1-2x a month)
PAY:
$20- $25 per hour to start with, depending on experience
IMPORTANT PLEASE READ
2 STEPS NEEDED TO APPLY
1) Submit your resume to fotsmanager2@gmail.com AND please share briefly about yourself and what attracted you to this job.
AND ALSO
2) Please completed our Google Form and confidentially answer our technical questionnaire to show that you have the skills and are really interested in this job. Only applications that we find in this Google Form will be reviewed.
Google Form: https://forms.gle/6UKjrZJKKXG2Yogt9
