We are looking for a remote, part-time Office Admin/Assistant to answer the phones, perform a variety of administrative tasks, and provide support for a small company. We are a boutique firm providing health care compliance and HR consulting, training and support services to dental offices in Santa Clara, Santa Cruz, San Benito, and Monterey Counties.
The Office Admin/Assistant’s responsibilities will include answering the phones, calling dental practices to book classes, managing calendars, creating and updating documentation, and follow-up communication with clients. To be successful in this role, you will be well-organized, have great time management skills, and be able to work without guidance. This is a remote position, so a home office in a quiet environment and a fast, reliable internet connection are required.
Remote, part-time position - pay range is $22-$25/hour. Hours are Tues-Fri 10 am - 3 pm. Must be located within commuting distance of Gilroy, CA. Please respond with current resume.
Responsibilities
Ability to write clear, standard operating procedures for internal and client use
Act as the point of contact among owner, employees, clients, and other external partners
Manage information flow in a timely and accurate manner
Manage calendars and set up meetings, Zoom, etc.
Work with the client database
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls
Organize and maintain the electronic filing system
Requirements
Work experience as an Office Assistant, Personal Assistant, Receptionist, Customer Service, or similar role
Excellent MS Office knowledge - Outlook, Word, Excel, One Drive, etc. (Power Point and Visio is a plus)
Outstanding organizational and time management skills
Excellent verbal and written communication skills
Discretion and confidentiality
High School diploma
HR or File Maker database experience is a plus
Please send your current resume for consideration.
