OFFICE ADMINISTRATOR at exciting Marin company!

OFFICE ADMINISTRATOR at exciting Marin company!

24 May 2024
California, San francisco bay area 00000 San francisco bay area USA

OFFICE ADMINISTRATOR at exciting Marin company!

OFFICE ADMINISTRATOR

The award-winning Relocation company Changing Places seeks an exceptional Office Administrator to join our team in the San Rafael home office. The candidate must have strong administrative, project coordination and QuickBooks Online skills.

ARE YOU

someone who loves working in QuickBooks?

a natural "numbers oriented" person?

passionately detail-oriented?

uncompromising in your work ethic?

WE ARE

The leader in relocation concierge and estate resolution services in the Bay Area since 1993. We excel at providing the services needed during life changing transitions. Our residential projects are often large, complicated, and diverse. We provide a white glove concierge service that handles all the details of a relocation, whether a downsize or upsize, locally, nationally, and internationally.

Our staff of 30 includes interior designers, architects, stagers, and expert home organizers who provide high touch, custom relocation, design and organizing services.

General responsibilities include:

-Invoicing

-Payroll preparation & reporting

-Prepare invoices data for bookkeeper

-Process crew and vendor reimbursables

-Perform QuickBooks maintenance periodically

Financial Reporting Support

-Run periodic reports from QBO as requested

-Prepare cash flow statement weekly

-Track bi-monthly billable hours

-Create monthly flash report with Operations Manager

-Create profitability by job reports

-Additional ad hoc reporting as required

Payroll Data Collection

Collect time reports and expense reimbursements for bookkeeper

Collect sick time and PTO hours for payroll processing

HR Paperwork Maintenance

-Assist with employee manual updates

-Collect new hire data including onboarding materials

-Run background checks on new hires

-Liaison for worker’s comp. insurance annual audit

Banking Support (daily/weekly/monthly)

-Approve bank card charges

-Bookkeeper liaison

-Deposit checks

-Process client credit cards

-Archive old folders, files periodically

Additional required skills:

-Exceptional Excel skills + - MS Office: Word, PowerPoint

-Excellent written & verbal communication skills

-Creative problem-solving skills

- Experience managing CRM database like Salesforce or Zoho (run reports, create targeted email lists)

- Proficient with Mac products (iMac, iPhone, iPad, iPhotos) should currently use an iPhone

- Cloud-based storage apps: e.g. Google Drive + Dropbox

- Web research (Google + specific research tasks)

Additionally:

Fluent in English, I-9 Eligible (US Citizen or valid Green Card to work in US)

General Position Requirements: 36-40 hrs per week, located in San Rafael, Marin resident preferred

A one-year minimum commitment in this role is required.

Must have own means of transportation to run office errands when necessary. The candidate will report to the VP/General Manager.

Related jobs

Job Details

Jocancy Online Job Portal by jobSearchi.