We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative operations in our construction office.
The ideal candidate will be responsible for managing office procedures, coordinating with vendors and clients, and ensuring smooth communication between teams.
This role is critical in keeping our office operations efficient and supporting project management.
Key Responsibilities:
Manage daily office operations, including scheduling, correspondence, and document control.
Serve as the primary point of contact for vendors, clients, and subcontractors.
Maintain organized records of contracts, invoices, permits, and project documents.
Assist with project coordination, ensuring deadlines and requirements are met.
Process payroll, track employee hours, and handle HR-related tasks.
Manage office supply inventory and ensure smooth functioning of office equipment.
Handle basic bookkeeping duties, including accounts payable/receivable and expense tracking.
Support leadership with administrative tasks, reports, and presentations.
Oversee compliance with local, state, and federal regulations related to construction and business operations.
Assist in marketing efforts, including updating the company website, social media, and handling customer inquiries.
Coordinate meetings, prepare agendas, and take minutes as needed.
Qualifications & Skills:
Experience: Minimum of 3-5 years in an office management role, preferably in the construction or contracting industry.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), QuickBooks, and construction management software (such as Procore or Buildertrend) is a plus.
Communication: Excellent verbal and written communication skills.
Organization: Strong ability to multitask, prioritize, and meet deadlines.
Problem-Solving: Ability to think critically and provide solutions in a fast-paced environment.
Attention to Detail: Accuracy in document management and financial record-keeping.
Benefits:
Competitive salary based on experience
Professional development opportunities
